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REV: 06-22-2023 JB <br />Consultant will prepare up to seven (7) competitive grant applications, which includes the following: <br />Develop grant preparation schedules and review periods <br />Prepare grant application outlines and key project pitch points <br />Develop grant narratives addressing evaluation criteria <br />Prepare supporting maps and graphics <br />Work with EPS to prepare benefit cost analyses, as required <br />Work with AECOM/Design Consultant to provide technical details or additional analysis, amending <br />their contract as needed <br />Task C.3 Grant and Funding Management <br />C.3.1 Funding Agreements, Reports, and Invoicing <br />Consultant will manage funding agreements and requirements with funding agencies, including for the <br />existing SMCTA Measure A/W Highway Program and STIP grants and future grants. Consultant will track <br />program requirements, deadlines, and expenditures and prepare and submit progress reporting and <br />invoice reimbursement as described in Task B.2 Contract Management. This may include the <br />preparation of quarterly progress reports in CalSmart (SB 1 reporting website), SB 1 Baseline Agreement, <br />and Request for Authorization packages. <br />C.3.2 Project Cashflow Management <br />The Consultant Team will assist the City with managing project funds by working with the Project <br />Controls Team, the City’s financial advisor, and Finance Department to manage project cash flow, grant <br />reimbursements, and maintain matching funds requirements. Consultant will update the cash flow <br />developed in Task B.1 with fund-specific information monthly to ensure sufficient funds are available to <br />meet invoice requirements. <br />C.3.3 Audits and Investigations and Other Support <br />The Consultant Team will also provide support to the City to comply with audits, investigations, and <br />other requirements from Caltrans, SMCTA, C/CAG, or other funding agencies. These efforts will verify <br />compliance with funding agreements and ensure that the City is reimbursed to the fullest extent <br />possible from each grant. <br />TASK C DELIVERABLES <br />1. Funding Plan, ongoing updates <br />2. Grant applications (up to 7) <br />3. Grant expenditure reports as required by funding agencies <br />4. Grant invoices and progress reports as required by funding agencies <br />ATTY/AGR.2023.120/Gray-Bowen-Scott (101-84 Project Delivery) (Page 20 of 24)