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<br />REPORT <br /> <br />6.1F <br />age 1 <br /> <br /> <br />November 9, 2009 <br /> <br />SUBJECT <br />2009-2010 Utility Trench Repair Service <br /> <br />RECOMMENDATION <br />By motion: <br /> <br />1. Approve the contract documents and award the contract for the Fiscal Year 2009- <br />2010 Utility Trench Repair Service to the lowest responsible bidder, Guerra <br />Construction Group, of San Jose, CA for their low bid of $242,820. <br />2. Authorize the City Manager to increase the contract amount up to 10010 if necessary. <br />3. Authorize the City Manager to approve up to four subsequent extensions of one year <br />periods or parts thereof in an amount not to exceed five percent above the previous <br />Agreement year. <br /> <br />BACKGROUND <br />The City's water and sewer utility crews routinely cut into City streets for repair and <br />maintenance of the City-owned underground pipe systems. Following these repairs, the <br />trenches need to be repaved and the street surface restored promptly. The City <br />performs this trench repair work by contract in most cases, since City Street crews <br />focus on the maintenance and preservation of the City's street surfaces. The trench <br />repair service enables the timely completion of utility-caused paving repairs when City <br />crews are unable to schedule them into their work plans. <br /> <br />The scope of services combines concrete sidewalk repairs and asphalt trench repairs in <br />the same contract. This approach has been taken in the past and staff has confirmed <br />that assigning the same contractor to perform both the concrete and paving provides <br />the optimum response time, coordination and service to the community to complete <br />utility repair sites with the least disruption to residents and businesses. <br /> <br />Allowing the City Manager to extend the agreement for four additional one year periods <br />provides the opportunity to continue working with a contractor, if performance meets or <br />exceeds standards. <br /> <br />Bidder Bid Amount <br />Rodan Builders, Inc. $391,000.00 <br />Stoloski and Gonzalez, Inc. $305,300.00 <br />JJR Construction, Inc. $272,670.00 <br />Weber Tractor Service, Inc. $264,523.40 <br />Spencon Construction, Inc. $256,160.00 <br />Bay Area Paving, Inc. $246,000.00 <br />Guerra Construction Group, Inc. $242,820.00 <br />Engineer's Estimate $275,000.00 <br />