AgdaPkt 2009-11-09 - Laserfiche WebLink

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6.10 Page 1 REPORT To the Honorable Mayor and City Council From the Ci Mana .er November 9, 2009 SUBJECT Amendment No.2 to the agreement with The Kastrop Group, Inc. for professional services related to the renovation of the Main Library. RECOMMENDATION Approve, by motion, Amendment No.2 to the agreement with The Kastrop Group, Inc. in the amount of $25,000.00 for a total contract value not-to-exceed $102,250.00. BACKGROUND On February 12, 2007, Council approved the original agreement with The Kastrop Group, Inc., in the amount of $66,500.00, to provide design and related services for the renovation of the Main Library's second floor and refurbishment of the heating, ventilation, and air conditioning (HVAC) system. The original scope of work included reconfiguration of existing space on the Library's second floor to accommodate Project Read activities, 50 additional internet stations, and to create a new Teen area. On August 27,2007, Council approved Amendment No.1 in the amount of $10,750.00 which provided for supplementary design services so that 20 of the 50 internet stations initially intended for the second floor could be relocated to the existing computer technology lab on the first floor. The additional design work reduced demand on the HVAC system, allowed for computer station configurations which accommodate multiple patrons, expands seating and aisle space on the second floor, and creates a quieter environment for adult computer users. Design was completed by The Kastrop Group and the construction contract awarded to Rodan Builders. Additional post-design services provided by the architect/designer are a necessary part of construction support. The extent of support required from The Kastrop Group during the construction of this project was determined at the pre- construction meetings with Rodan Builders. The Library will be closed to the public from November 30,2009 until January 4,2010 to accommodate construction. Regulations require mechanical ventilation to provide minimum supply to occupied areas. The Library will be closed during the period of time that the HV AC system is expected to be non-operational and unable to provide the required supply. The replacement of the HVAC system is scheduled for completion by January 4, 2010 which will allow the facility to reopen for public use. The remodel of the 2nd floor and the computer lab are scheduled for completion by March 31, 2010.