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REV: 12-20-23 VR City Responsibilities The following are the primary responsibilities of City staff: All data and information provided by the City and the applicant will be assumed to be correct and up-to-date. The consultant team is not responsible for out-of-date or inaccurate information. The City shall provide data in GIS format, including but not limited to: existing land use, existing general plan land use designation, existing zoning districts, county assessor information, non- residential square footage per parcel, street centerlines, parks, public facilities, transit routes, infrastructure trunk lines and other existing built environment information that may be necessary during the Precise Plan process. Additional data layers will be identified during project initiation. City review time for workshop materials and meeting materials will be approximately one week. City review of major products will be between two and four weeks, depending on the product and other responsibilities of City staff. Comments on all work products will be provided as a single set of non-conflicting and actionable comments. City comments on the Administrative Draft Precise Plan and EIR are provided in one consolidated set of comments and will not require new analysis or technical studies. City staff will take an active role in editing and writing sections of the Precise Plan. City comments on the Public Draft Precise Plan and EIR will be focused on typographical errors, formatting, and other minor edits only. They will be provided in one consolidated set of comments. City staff will be responsible for the following activities: o Logistics of all in-person meetings. o Timely response to consultant team questions. o Timely review of documents and materials prepared by the consultant team. o Costs of meeting facilities and supplemental costs of meetings and workshops, including but not limited to, food, childcare, high-cost supplies, and printing workshop materials more than the workshop expenses budget. o Identification of well-equipped and suitable locations for the hosting of large, in-person meetings. o Printing copies of documents (the team will provide electronic versions and City staff will be responsible for printing). o Other printing and mailing costs associated with the project that are not specifically identified in the scope of work. o Assisting with outreach to inform the community about Precise Plan events. The consultant team will conduct digital outreach but will rely on City staff for in-person/physical outreach. This includes public notices, notices in newspapers, distributing meeting notices in public buildings, mailings, etc. o Coordinating with city staff in other departments throughout the project, including setting internal meetings. o Assisting with facilitation of small group activities for public workshops. o Leading additional engagement efforts not identified in the scope of work, ATTY/AGR.2023.318/Raimi + Associates (Redwood Life Precise Plan) (Page 32 of 45)