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24 <br /> <br />Boards, Commissions, and Committees Handbook| SeptemberMay 2024 2021 <br />• Ensures that items not listed on the agenda are prohibited from being discussed or acted <br />upon pursuant to the Brwon Act, or unless specific circumstances apply. <br />• Identffies points of agreement among the BCC members in order to build consensus. <br />• Acts as the medias point of contact for informatfon regarding BCC actfvitfes. Seeks advice <br />and involvement of the City’s Public Communicatfons Manager as needed, through the <br />Staff Liaison. <br />• PThe Chair shall preserves order and decorum at all meetfngs of the BCC, announces the <br />BCC’s decisions, and decides questfons of order. <br /> The Chair is responsible for ensuring the effectfveness of the group process and balances <br />moving the discussion forward by involving all members and allowing for adequate public <br />partfcipatfon. <br />• The Chair is the spokesperson for the Commission and responds on behalf of the Board, <br />Committee, or Commission. <br />The Chair shall ensure that the BCC completes the annual work plan and reports <br />the results annually to the City Council. The work plan shall include metrics of <br />community involvement and participation in meetings and activities. <br />Sets a positive tone and managers public input to ensure civility and decorum. <br />Presides at all meetings, submit all motions to vote and in general, do all things <br />ordinarily required of a Chair such as call or cancel a meeting, coordinates the <br />setting of the agenda with the Staff Liaison, receives public testimony, ensures <br />compliance with the Brown Act, etc. <br />Acts as the media’s point of contact for information regarding BCC activities. Seeks <br />advice and involvement of the City’s Public Communications Manager as needed, <br />through the Staff Liaison. <br />• Chair shall preserve order and decorum at all meetings of the BCC. <br /> <br />In the absence of the Chair, the Vice Chair shall act as presiding officer and shall and have the <br />same responsibilitfes. <br /> <br />ROLE OF THE STAFF LIAISON(S) <br /> <br />The Staff Liaison serves as the link between City staff, City Council, and BCC members. The City <br />Manager assigns a staff liaison to each BCC to provide support, coordinatfon, and guidance. The <br />Staff Liaison makes sure that required committee meetfngs occur and, in conjunctfon with the <br />Committee Chair, prepares the monthly meetfng agendas. They are He/she is also responsible for <br />9.B. - Page 32 of 53 <br />188