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ATTY/ORD.0009/CC ORD AMENDMENT TO PURCHASING ORDINANCE - ON-CALL CONSTRUCTION AGREEMENTS REV: 08-12-24 MI Page 4 of 5 B. Administrative Purchasing Policy: The Administrative Purchasing Policy may include additional provisions such as bidder's security; labor and material payment bond and performance bond; bid opening procedures; irregularities; rejection of bids; tie bids; and prequalification of bidders. C. Award: The contract shall be awarded to the lowest responsive and responsible bidder based on the factors set forth in Section 2.63.5, best meeting the City's needs based on the criteria specified in the bid. Section 8. Section 2.64.3 of Chapter 2, Article VII of the Redwood City Municipal Code is hereby amended to read as follows: Sec. 2.64.3. CONTRACTS OF OVER $10,000.00 AND UNDER $100,000.00— COMPETITIVE BIDDING PROCESS BY INFORMAL SOLICITATION: A. Competitive Bidding Required: Except as otherwise provided in this Article, contracts for public works projects valued at more than ten thousand dollars ($10,000.00) but less than one hundred thousand dollars ($100,000.00) may be entered into after a competitive bidding process by informal solicitation that complies with the following: 1. Content of Bid: The notice shall generally describe the proposed public works project or on-call construction work, describe how to obtain more detailed information, and state the time and place for bid submission. The notice or detailed information shall also describe required contract provisions. 2. Notice Required: Notice to prospective bidders must be provided as follows: a. At least ten (10) days prior to the date the contract will be awarded, City staff shall mail or electronically send a notice in writing requesting bids to those vendors or contractors known to the City as qualified to provide the required type of public works project. b. By notice, inviting bids published on the City's website not less than ten (10) days, and generally twenty-one (21) days, before the date of opening of the bids and as otherwise provided in the City's Administrative Purchasing Policy. c. Notice shall be sent to at least three (3) prospective bidders; provided that where less than three (3) prospective bidders are known by the City Manager to exist, such solicitation shall be sent to all those known to the City Manager.