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Page 2 of 3 <br />City of Redwood City 1017 Middlefield Road, Redwood City, CA. 94063 Tel: 650-780-7000 www.redwoodcity.org <br />ANALYSIS <br />In the San Francisco Peninsula, Browning-Ferris Industries of California, Inc. (“BFI”) is the only contractor <br />that provides disposal services for soils and mixed material construction debris. Their facility, Ox <br />Mountain Sanitary Landfill, is in Half Moon Bay. The next closest locations are either owned by the same <br />parent company or would require crossing a toll bridge. The City must contract a trucking service to <br />transport these large quantities of waste, and landfill facilities have also been known to charge additional <br />fees when disposing waste for customers outside of their service area. Therefore, travelling to a further <br />landfill facility would incur significantly more costs for the City. <br />Per section 2.67.4 (C) of Article VII in Chapter 2 of the City’s Municipal Code, “goods, materials, equipment, <br />supplies and support services may be obtained by negotiated contract and without a competitive bidding <br />process, when the City Council determines that, due to the nature of the goods, materials, supplies, <br />equipment or support services… a competitive bidding process is not likely to serve the best interests of <br />the City or to result in the lowest price[,]” and “[s]uch motion shall be approved only on the affirmative <br />votes of at least five (5) members of the City Council.” <br />Given the limited number of feasible contractors, staff recommends forgoing a competitive bidding <br />process for the City’s best interest and awarding a contract to BFI, since contracting with any other <br />company would result in substantially higher costs related to disposal of this waste due to the additional <br />trucking and outside service area costs. For this reason, staff recommends authorizing the City Manager <br />to execute a two-year Agreement for Services with BFI to provide disposal services for soils and mixed <br />material construction debris in an amount not to exceed $560,000, including City Manager authority to <br />extend the agreement for up to two additional two-year terms through 2030, for a potential aggregate <br />not-to-exceed amount of $1,730,904. As stated in the City’s Municipal Code section referenced above, a <br />best interest purchase must be determined to meet the stated requirements and shall be approved only <br />on the affirmative votes of at least five (5) members of the City Council. <br />FISCAL IMPACT <br />The amount of $560,000 is available to allocate from various Public Works Services operating budgets. <br />ENVIRONMENTAL REVIEW <br />This activity is not a project under California Environmental Quality Act (CEQA) as defined in CEQA <br />Guidelines, section 15378, because it has no potential for resulting in either a direct or reasonably <br />foreseeable indirect physical change in the environment. <br />6.J. - Page 2 of 16 <br />183