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<br />4 <br /> <br /> <br />3.2 Bulletin Boards <br /> <br />The City shall provide suitable space for a bulletin board in the Police Department. <br />The Association shall provide a bulletin board no larger than thirty inches by forty <br />inches (30" x 40"). The Association shall only be allowed to use such bulletin <br />boards for communications having to do with official Association business, such as <br />time and place of meetings. <br /> <br />3.3 Use of City Facilities <br /> <br />City employees or the Association or their representatives may in accordance with <br />established City policies, be granted the use of City facilities for meetings of City <br />employees provided space is available. <br /> <br />The use of City equipment other than items normally used in the conduct of <br />business meetings, such as desks, chairs, and whiteboards, is strictly prohibited <br />unless written approval is received in advance from the City, the presence of such <br />equipment in approved City facilities notwithstanding. <br /> <br />3.4 Advance Notice <br /> <br />Except in cases of emergency, reasonable advance written notice shall be given to <br />the Association if affected by any ordinance, rule, resolution or regulation directly <br />relating to matters within the scope of representation proposed to be adopted by the <br />City Council, by any board or commission of the City, or by any department, and <br />the Association shall be given the opportunity to meet with such body prior to <br />adoption. In cases of emergency when the City management determines that an <br />ordinance, rule, resolution, or regulation reflecting a change within the scope of <br />representation must be adopted immediately, without prior notice of meeting with <br />the Association, City management shall provide such notice and opportunity to <br />meet at the earliest practical time following the adoption of such ordinance, rule, <br />resolution or regulation. <br /> <br />3.5 Access to Work Locations <br /> <br />Reasonable access to employee work locations shall be granted officers of the <br />Association and their officially designated representatives, for the purpose of <br />processing grievances or contacting members of the Association concerning <br />business within the scope of representation. <br /> <br />Such officers or representatives shall not enter any work location without the prior <br />consent of the City Manager or their designated representative. <br /> <br />Prearrangement for routine contact may be made by agreement between the <br />Association and the department head and when made shall continue until revoked. <br /> <br />6.I. - Page 16 of 84 <br />246