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SectionUpdates made (2024)Original (2014) CommentsNotes2.03* for the entire section Mutual Aid Plans- Does that apply to Fire Department Mutual Aid Plans? Remove emergency and mutual aid plans and agreements; add fire and law resources and assets, plans and agreements or ordinances and resolutions and rules and regulations (This section does not apply to fire and law resources, assets, etc.) Remove C. & D. also.ESC is for Emergency Management and does not pertain to Law, Fire or EMS2.03 (a)To review and recommend adoption by the Board of Supervisors and City Councils of each City, emergency and mutual aid plans and agreements and such ordinances and resolutions and rules and regulations as are necessary to implement such plans and agreements, in addition to the basic agreements as deemed necessary to carry out the purpose of the Organization.To review and recommend adoption by the Board of Supervisors and City Councils of each City, Emergency Plans, programs and agreements, in addition to the basic agreements as deemed necessary to carry out the purpose of the Organization. To review and recommend adoption of emergency operations plans, mutual aid plans and mutual aid agreements by the Board of Supervisors as well as local government governing bodies. This should include ordinances and supporting resolutions, rules and regulations related to emergency management as deemed necessary to carry out the objectives of the OrganizatioCodifying ESC practices2.03 (b)To approve an annual budget in an amount necessary to carry out the purposes of the Organization. Upon review and approval of the annual budget by the ESC, each Member Agency shall recommend the budget to the governing body of the Member Agency to secure from each the appropriation consistent with each Member Agency’s identified allocation (via Budget Sheets.)[3.03 b]To approve an annual budget in an amount necessary to carry out the purposes of the Organization. Upon review and approval of the annual budget by the Council, each Member Agency shall recommend the budget to the governing body of the Member Agency for the purpose of securing from each the appropriations in accordance with each Member Agency’s identified allocation (via Budget Sheets )Seems to be putting the cart before the horse. Should probably add a section identifying how the organization is funded, and then go into the budgeting responsibility of the ESC.Clarity in language2.03 (c) Each Member Agency’s Executive Officer shall identify and designate at the beginning of each fiscal year, a local coordinator for regular participation in the San Mateo County Emergency Managers Association (SMC EMA) and work alongside the DEM. Should the identified Coordinator change at any time during the year, the Member Agency shall advise the DEM within 30 days.Each Member Agency’s Executive Officer shall identify and designate at the beginning of each fiscal year, a local coordinator for regular participation in the San Mateo County Emergency Managers Association. Should the identified Coordinator change at any time during the year, the Member Agency shall advise the Director of Emergency Services within 30 days. This should be simplified, but more than that, it should be its own section delineating the EMA's responsibilities with a clear reporting need to the member agency rep to the ESC via the City Manager or other executive.Right now it designates the EMA but doesn't really say what they do. I would say it belongs in Article III.Clarity in language2.03 (d)If a Member Agency participates in a contract relationship for the provision of emergency services, it is still required to name a local emergency coordinator to the EMA who will assure the continuity of communication between the Member Agency, the DEM and the Organization.[3.03 d] If a Member Agency participates in a contract relationship for the provision of emergency services, it is still required to name a local emergency coordinator to the Emergency Managers Association who will assure the continuity of communication between the Member Agency, the County Office of Emergency Services (OES) and the Organization. This can be delineated in the separate section for the EMA Replaced OES with DEM2.04* for the entire section Maybe a good question for DEM's legal counsel about the meeting and agenda rules? – Remove a. and c. Emergency Management Director having authority to cancel or call meetings or special and leave with Chair and Vice Chair only2.04 (a)The ESC shall approve a schedule for its regular meetings provided, however, the ESC shall hold at least four meetings in one calendar year. The ESC shall fix the date, hour, and location of regular meetings by resolution and the Secretary shall transmit a copy of the resolution to each Member Agency at the first meeting of the fiscal year. By the approval of the Chair, Vice Chair, or the Department of Emergency Management Director (“DEM Director”), meetings can be canceled due to extenuating circumstances, which may include, but are not limited to, a lack of agenda items. [3.04]The Council shall approve a schedule for its regular meetings provided, however, that the Council shall hold at least one regular meeting quarterly. The Council shall fix the date, hour and location of regular meetings by resolution and the Secretary shall transmit a copy of the resolution to each Member Agency at the first meeting of the fiscal year. establish instead of approve, a. The ESC shall fix the date, hour, and location of regular meetings by resolution and b. The Secretary shall transmit a copy of the resolution to each Member Agency at the first meeting of the calendar year. c. Meetings may be canceled due to extenuating circumstances, which may include, but are not limited to, a lack of agenda items. Such cancellations hall be made by the Chair, Vice Chair, or the Department of Emergency Management Director (“DEM Director”) Clarity in language2.04 (b)Agenda Setting - The agenda shall be set by the Chair, Vice Chair, and the DEM Director. [new addition] Not Vice-Chair?2.04 (c) A Vice-Chair shall be selected by the ESC. Page 36.D. - Page 23 of 44143
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