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SectionUpdates made (2024)Original (2014) CommentsNotes1.04The DEM will establish standards for emergency management practices within the SMC OA, which Member Agencies in the Organization will follow. [new addition] "The DEM shall, in conjunction with Member Agencies, establish standards for emergency management practices within the SMC OA in accordance with State and National standards. The standards should be developed with input from and attain consensus of the member agencies through each agencies emergency manager or other designee."Member agencies as well as DEM shall train and exercise to these standards."If the piece about"Which Member Agencies will follow" is going to remain, then it also needs to say that DEM will follow them as well. I am not sure that it is really needed. This looks like all member agencies will be required to do whatever DEM decides, might not be in every agencies interest to follow all emergency management practices in their individual jurisdictions? New proposed language: The DEM will establish standards for emergency management practices within the SMC OA. Member Agencies will take those standards into consideration and implement them as they see fit within their respective jurisdictions. 1.04The DEM will establish standards for emergency management practices within the SMC OA, which Member Agencies in the Organization will follow. [new addition] This is the first time DEM is mentioned, as there is no definition as to who they are, and what their role is. As written, DEM has no say in anything really if you get right down to it. Remove first sentence. Second Sentence change from ensure to assist; change expected to encourage. The revised language is a wild departure from the previous language and appears to establish DEM as an absolute authority in setting emergency procedures, which member agencies “shall” follow. This fails to reflect the critical collaboration that must be involved in setting these standards, and also appears to compromise the individual authority of each Chief/jurisdiction. I do not have proposed alternative language, but perhaps removing this section, or reverting back to the previous language is most appropriate.1.04Participation in the Organization is intended to ensure cooperative emergency planning and response; all participating Member Agencies and partners are expected to attend all regular and special meetings of the ESC, encourage active participation by their jurisdictions in the development of plans and training programs, drills, exercises and training opportunities, and otherwise assist in supporting the implementation of this Agreement. Participation in the Organization is intended to ensure cooperative emergency planning and response; all participating Member Agencies and partners are expected to attend all regular and special meetings of the Emergency Services Council, encourage active participation by their jurisdictions in the development of plans and training programs, drills, exercises and training opportunities, and otherwise assist in supporting the implementation of this Agreement. Needs to include EMA, but also needs to delineate differences between the ESC and the Organization. They made a point of drawing a distinction between the Organization, and the ESC above, and I think they mean the ESC here. This looks like all member agencies will be required to do whatever DEM decides, might not be in every agencies interest to follow all emergency management practices in their individual jurisdictions?Clarity in language1.05The Organization may purchase, lease, own and/or dispose of property and equipment and enter into contract(s), as required to satisfy the purposes of this Agreement. The Organization may employ agents and/or employees, operate works and improvements, sue and be sued in its own name, and invest surplus funds.The Organization may purchase, lease, own and/or dispose of property and equipment and enter into contract(s), as required to satisfy the purposes of this Agreement. The Organization may employ agents and/or employees, operate works and improvements, sue and be sued in its own name, and invest surplus funds. The Organization may: a. Purchase, lease, own and/or dispose of property and equipment, b. Enter into contract(s), as required to satisfy the purposes of this Agreement c. Employ agents and/or employees; d. Operate works and improvements, e. Sue and be sued in its own name, f. Invest surplus fundsClarity in language2.01Composition of the Organization[3.01] Composition of the Council An example of where DEM is excluded from the "Organization" Clarity in language2.01The Organization shall be administered by the ESC consisting of the following members: The Organization shall be administered by the Emergency Services Council (“Council”) consisting of the following members: This seems to be inconsistent with the definition of the "Organization" above. I think this should probably be the ESC specifically.2.01 (a)The Chair of the Organization shall be a representative from the Board of Supervisors. The Chair of the Organization shall be appointed by the President of the Board of Supervisors. [3.01 a,c] A member of the San Mateo County Board of Supervisors, who shall be designated by the Supervisors. The Chair of the Emergency Services This should be moved to become Item B combined point a and c from the original document2.01 (b)The mayor of each city or town in the County, or the mayor's designated representative, with the understanding that any representative shall be member of the City Council of the city whose mayor they are representing.[3.01] Each governing body of a Member Agency shall annually select and appoint a representative to serve on the Council and may select and appoint an alternate representative. Each representative and alternative representative must be a member of the governing body of the Member Agency. This needs to include what happens with Fire Protection Districts and possibly JPA'sClarity in language2.01 (c)A Vice-Chair shall be selected by the ESC. [3.01d]A Vice-Chair shall be selected by the Council. ESC at the first regularly scheduled meeting after regular municipal elections Codifying ESC practices2.02 (e)Oversee all committee activities. [3.02 e] Oversee all committee activities. Which committee?Page 26.D. - Page 22 of 44142
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