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Page 2 of 3 City of Redwood City 1017 Middlefield Road, Redwood City, CA. 94063 Tel: 650-780-7000 www.redwoodcity.org ANALYSIS The City is currently operating on a month-to-month payment basis, which falls outside the City’s purchasing guidelines. To establish a formal agreement, the City aimed to leverage Riverside County’s existing contract with Microsoft through the California Multiple Award Schedule (CMAS). The California Multiple Award Schedules (CMAS) program offers a streamlined purchasing method for state and local government agencies in California. It allows these entities to purchase products and services at pre-negotiated prices, using contracts established by the federal General Services Administration (GSA) or other government agencies. By leveraging CMAS, the City can avoid the lengthy and costly traditional bidding process. Section 2.67.1(a) of Article VII in Chapter 2 (Section 2.67.1) in the City’s Municipal Code authorizes the use of cooperative purchasing with other public agencies to forego conducting a competitive bidding process. To do so, competitive purchasing procedures reasonably similar to those required in the City, as determined by the City Manager, must have been employed to create such Contracts. The procedures followed by the County of Riverside, including the issuance of a Request for Quote, are reasonably similar to those the City would utilize to procure the desired Goods and Services, thereby meeting the criteria of Section 2.67.1. Awarding an agreement to Dell Marketing L.P. will create cost-effective, and flexible access to essential Microsoft products and support services, supporting the City’s IT infrastructure and operational needs. FISCAL IMPACT The total cost of the participation agreement through the term is not to exceed $ 1,000,000. Funding for this agreement is included in the department’s operating budget under the Information Technology program for Software Maintenance and Support. ENVIRONMENTAL REVIEW This activity is not a project under California Environmental Quality Act (CEQA) as defined in CEQA Guidelines, section 15378, because it has no potential for resulting in either a direct or reasonably foreseeable indirect physical change in the environment. PUBLIC NOTICE Public notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting. 6.B. - Page 2 of 20 62