Agda Pkt 2025.02.24 Joint SA PFA

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Page 1 of 3 City of Redwood City 1017 Middlefield Road, Redwood City, CA. 94063 Tel: 650-780-7000 www.redwoodcity.org STAFF REPORT To the Honorable Mayor and City Council From the City Manager DATE: February 24, 2025 SUBJECT Amendment No. 1 to Central Square Solutions Agreement for permitting software solutions to be funded by development permit revenues RECOMMENDATION By motion, approve and authorize the City Manager to execute Amendment No. 1 to the agreement with Central Square Technologies, LLC for ongoing permitting software solutions (ComDev), extending the term to February 25, 2026, and increasing the not-to-exceed amount by $56,153, for a total not-to-exceed contract amount of $426,153 covering the time period February 2021 to February 2026. STRATEGIC PLAN GUIDING PRINCIPLE Excellence in Government Operations BACKGROUND On January 28, 2002, City Council approved an agreement with CRW Systems, Inc. (CRW) for their “TRAKiT” software system. Since 2002, the City has been utilizing “TRAKiT” permitting software to issue and track planning, building, and engineering permits through an initial agreement with CRW. In 2015, SunGard Public Sector acquired CRW and assumed the rights and responsibilities for the TRAKiT software. The City entered into a TRAKiT software maintenance agreement in 2016 for a five-year term. Subsequently, CentralSquare acquired the TRAKiT software application in 2018. Following City Council approval, the City entered into an agreement with CentralSquare on February 26, 2021, under the new software application (Community Development or ComDev) for a three-year period with an optional automatic one-year extension. The staff report can be found here. At this time staff request City Council authority to amend this contract for an additional year while staff negotiate the new contract terms with CentralSquare. 6.E. - Page 1 of 7 113