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ATTY/RESO.0014/CC RESO AMENDING SUMMARY OF COMPENSATION & TERMS OF EMPLOYMENT (EXECUTIVE MANAGEMENT) – EXHITBIT A <br />REV: 02-27-25 MI <br />Page 20 of 25 <br />Program may be used for professional development workshops or seminars, and with <br />approval of both the Department Head and City Manager, for participation in leadership <br />development programs. <br /> <br />b. Professional Development Reimbursement – Reimbursement for authorized personal <br />development and improvements will be granted to Executive Management up to a maximum <br />of seven hundred and fifty dollars ($750.00) per fiscal year. The following items are examples: <br />Civic, community and professional organizations; professional development costs such as <br />purchase of personal computers and related devices, tuition for job-related seminars, <br />conferences and educational work or other professional development membership costs not <br />included in the departmental budget. With department head and City Manager approval, <br />personal well-being activities such as fitness and gym membership fees can be applied to the <br />$750.00 per fiscal year. <br /> <br />Professional development requires approval by both the Department Head and City Manager. <br /> <br />Requests for educational, professional development, personal well-being and /or technology <br />reimbursements must be approved and submitted to Finance by May 31st of each year. <br /> <br />Taxability of this benefit allowance is governed by the provisions of the Internal Revenue Code <br />and State and local regulations. Upon separation of employment, the employee retains <br />ownership of any devices purchased with Professional Development funds. <br /> <br />c. Auto Allowance - Executive Management employees who are required to keep available a <br />privately-owned vehicle for use in traveling on City business during their working days as a <br />condition of employment shall receive an amount equal to estimated actual costs, including <br />costs of fuel, maintenance, repairs insurance and depreciation, which amount shall not <br />exceed $400.00 per month for Department Heads and $300.00 for all other Executive <br />Management employees. <br /> <br />Executive Management employees may receive additional compensation based on the <br />current prescribed IRS mileage reimbursement rate per mile for work-related travel outside <br />the Bay Area, where the total round-trip exceeds 150 miles from the employee’s regular work <br />location. Mileage records shall be maintained for establishing such payment. <br /> <br />For travel where the total round-trip exceeds three hundred (300) miles, additional <br />compensation shall not exceed actual coach air fare when such fare is less than the amount <br />computed at the aforesaid rates. For the purposes of this subsection, the actual cost of fuel, <br />maintenance, repairs, insurance and depreciation, shall be deemed equal to the maximum <br />allowance provided. <br /> <br />Executive Management employees may be eligible to receive a city vehicle in-lieu of auto <br />allowance upon authorization from the City Manager.