Agda Pkt 2025.03.10 Joint SA PFA

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00059814-1 5 notice of its intent to disregard the provision and will allow the Association the opportunity to discuss options to disregarding the Memorandum of Understanding. ARTICLE 3 - ASSOCIATION RIGHTS 3.1 Use of City Facilities The Association may, with the prior approval of the Personnel Officer, be granted the use of City facilities for meetings of City employees, provided space is available. The use of City equipment, other than items normally used in the conduct of meetings, is strictly prohibited. 3.2 Advance Notice The Association shall be notified of any creation of, or change to, an ordinance, rule, resolution or regulation within the scope of representation proposed to be adopted by the City Council, by any board or commission of the City or by any department, and the Association shall be given the opportunity to meet and confer or consult on the impact of such ordinance, rule, resolution, or regulation prior to its adoption by the City Council, board or commission of the City, or any department. In cases of emergency, as that phrase is recognized under the Meyers Milias Brown Act, when the City administration determines that an ordinance, rule, regulation, or resolution must be adopted immediately, without prior notice or meeting with the Association, the City shall provide the Association such notice and the opportunity to meet and confer or consult on the impact of such ordinance, rule, resolution, or regulation at the earliest practical time following the adoption of such ordinance, rule, resolution, or regulation. 3.3 Information Provided Availability of Data The City shall make available to the Association such non-confidential information pertaining to employment relations as is contained in the public records of the agency, subject to the limitations and conditions set forth in the Employer-Employee Relations Resolution adopted by the City Council on August 7, 1972, and Government Code Sections 6250 et seq. Such information shall be made available during regular working hours in accordance with the City's rules and procedures for making public records available and after payment of reasonable costs, if any, where applicable. The limitations and conditions set forth in the Employer-Employee Relations Resolution regarding the City’s provision of information will not abridge the Association’s right to information under the law. The City will provide the Association a digital file via email, to the email address designated by the Association, containing the following information, to the extent it is maintained on file by the City: Name Job title Department Work location Work, home and personal cellular telephone numbers Personal email addresses on file with the City Home address. Such information will be provided within thirty (30) days of the date of hire for new hires, and on a quarterly basis for all bargaining unit employees. This information will also be provided for temporary employees hired in the positions represented by this bargaining unit, along with the anticipated end date of employment for each temporary employee, or actual end date if the temporary employee has been released from service since the last list was provided. 6.I. - Page 19 of 119 433