Agmt25 Matrix Consulting Group, Ltd.

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REV: 03-05-25 JB EXHIBIT “A” SCOPE OF SERVICES AND FEE Consultant will assess Outdoor Business Activity (OBA) Permitting and Annual Use of Space Fees. The results of this fee study will provide the City with clear documentation of the direct and indirect costs associated with the Outdoor Business Permitting and Maintenance Process, as well as proposed fees for the program. TASK 1: DATA COLLECTION Before any initial meetings, Consultant will provide the City with a list of initial data requirements for the study. This will allow Consultant to review this information thoroughly in preparation for initial discussions with staff. List of data collection items include, but not limited to: Budgeted expenditures for departments that participate in the permit process. Copy of current ordinances. List all budgeted personnel who participate in the permit process. List all relevant fees being charged to be included in the analysis. TASK 2: CURRENT AND POTENTIAL FEES Consultant will meet with key City staff to review the current fee structure, ensure that all processes are accounted for, and determine whether new fees need to be added or current fees are altered. TASK 3: DATA GATHERING WORKSHOPS Consultant will conduct workshops to gather time estimates for each service included in the study, interview key personnel, and analyze the various activities. Staff will be provided time to edit or comment on time estimate information. TASK 4: TOTAL COST ANALYSIS Consultant will build a costing model based on the City's operations, budget detail and intended uses for the results. The methodology incorporates both time estimate information and fully burdened hourly rates. The resulting costs will be presented on a unit (per permit) and annual level and compared to the existing fee schedule and revenue reports. The City will receive detailed information regarding cost recovery surpluses and deficits on both a detailed (per unit) and global (annualized) level, as well as an understanding of cost components for each service. TASK 5: REVIEW/REVISE RESULTS Consultant will develop a workbook that shows the time assumptions and how they generate the draft per unit results. Once all departmental / division staff involved in the fee process agree that the analysis reflects the reasonable costs of providing services, City management will review the results. ATTY/AGR.2025.035/Matrix Consulting Group, Ltd. (Matrix Outdoor Business Program Fee Study) (Page 11 of 12)