Agmt25 San Mateo County Transportation Authority Measure W Funds Essential Wheels E-Bike Loaner Program

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San Mateo County Transportation Authority/City of Redwood City/Manzanita Works Essential Wheels E-bike Loaner Program REV: 03-25-25 LF 19303926.3 paid by Non-Profit prior to requesting pro rata reimbursement from the TA. Sufficient documentation must accompany all requests for pro rata reimbursement, including the submittal of all due quarterly progress reports. 2.4 Accounting and Request for Reimbursement Procedures. Non-Profit, in coordination with and to the satisfaction of the TA, will establish procedures for Scope of Work accounting and requests for reimbursement. These procedures will track and reflect the accumulation of the TA’s pro rata share of Scope of Work Costs. Non-Profit will detail the TA’s pro rata share of Scope of Work costs for all work funded under this Agreement with each “Reimbursement Claim Form,” which is attached to this Agreement as Exhibit C and incorporated herein. Non-Profit will maintain all necessary books and records in accordance with generally accepted accounting principles. 2.5 Invoices; Payments. a) Non-Profit must prepare and submit billing statements consistent with the Reimbursement Claim Form with all required supporting documentation. Supporting documentation may include, but is not limited to, copies of vendor invoices, timesheets, backup documentation, checks, and payment advice, and must include an accounting of the TA’s share of costs for the Scope of Work as contemplated by this Agreement. b) Non-Profit must detail the tasks performed, associated costs, and pro rata share of Scope of Work Costs to be borne by the TA with each reimbursement request. c) The TA will endeavor to disburse reimbursements for approved Scope of Work Costs within thirty (30) days after the TA's approval of each claim, subject to the limits on the TA's maximum contribution as established in Section 2.1. The TA's obligation to reimburse Scope of Work Costs to Non-Profit as provided in this section is conditioned upon the TA’s prompt receipt of quarterly progress reports from Non-Profit pursuant to Section 1.4 above. d) Invoices may be submitted, no more frequently than once a quarter, by mail to: Accounts Payable San Mateo County Transportation Authority 1250 San Carlos Avenue San Carlos, CA 94070 Or by e-mail to: accountspayable@samtrans.com AND invoices@smcta.com SECTION 3: Term 3.1 Term. The term of this Agreement will commence on Execution Date and conclude upon the earliest of: (a) the TA’s final reimbursement to Co-Sponsors for work performed ATTY/AGR.2025.051/Funding Agreement with San Mateo County Transportation Authority (Essential Wheels) (Page 6 of 19)