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Page 35 <br />or experiencing homelessness with the possibility of additional protections for organizations with <br />additional needs or capacities. <br />The following sections discuss Clarity HMIS privacy standards. <br />I. Clarity HMIS Privacy Policy: Definitions and Scope <br />i.Personally Identifiable Information (PII):Any information maintained by or for a <br />Partner Agency about a client at-risk of or experiencing homelessness that: (1) <br />identifies, either directly or indirectly, a specific individual; (2) can be manipulated <br />by a reasonably foreseeable method to identify a specific individual; or (3) can be <br />linked with other available information to identify a specific individual. <br />ii.Partner Agency:Any organization (including its employees, volunteers, affiliates, <br />contractors, and associates) that records, uses, or processes PII on clients at- <br />risk of or experiencing homelessness for Clarity HMIS. This definition includes <br />both organizations that have direct access to Clarity HMIS, as well as those <br />organizations that do not have direct access to Clarity HMIS, but that do record, <br />use, or process PII. <br />iii.Processing:Any operation or set of operations performed on PII, whether or not <br />by automated means, including but not limited to collection, maintenance, use, <br />disclosure, transmission, and destruction of the information. <br />iv.Clarity HMIS Uses and Disclosures:The uses and disclosures of PII that are <br />allowed by this Policy. <br />v.Uses and Disclosures:Uses are those activities internal to any given Partner <br />Agency that involves interaction with PII, whereas disclosures are those activities <br />in which a Partner Agency shares PII externally. <br />II. Applying Clarity HMIS Privacy Policy <br />This Policy applies to any Partner Agency that records, uses, or processes personally <br />identifiable information (PII) for Clarity HMIS. All PII maintained by a Partner Agency is subject <br />to these standards. <br />Any Partner Agency that is covered under the Health Insurance Portability and Accountability <br />substantial portion of its PII from clients at-risk of or experiencing homelessness is protected <br />contractors, and associates) that records, uses, or processes PII on clients atcontractors, and associates) that records, uses, or processes PII on clients at <br />risk of or experiencing homelessness for Clarity HMIS. This definition includes risk of or experiencing homelessness for Clarity HMIS. This definition includes <br />ATTY/AGR/2025.134/ CORE SERVICE AGENCY CONTRACT (SMC AND RWC) <br />REV: 06-04-25 VR Page 35 of 48 <br />6.L. - Page 38 of 51 <br />135