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Page 41 <br />A Partner Agency may use or disclose PII only if the use or disclosure is allowed by this Policy. <br />A Partner Agency may assume consent for all uses and disclosures specified in this Policy and <br />for uses and disclosures determined by the Partner Agency to be compatible with those <br />specified in this Policy. This Policy limits the disclosure of PII to the minimum necessary to <br />accomplish the purpose of the disclosure. Uses and disclosures not specified in this Policy can <br />be made only with the consent of the client or when required by law. <br />A Partner Agency processing PII for the purposes of Clarity HMIS will agree to additional <br />reasonable to do so. This can include, but is not limited to, entering client PII into Clarity HMIS <br />so that it is not shared with any other Partner Agency. <br />VIII. Transparency <br />A Partner Agency must adhere to this Policy describing its practices for the processing of PII <br />and must provide a copy of this Policy to any individual who requests it. HSA will also post the <br />current version of this Policy on the San Mateo County Center on Homelessness web page. The <br />Notice confirms that the Policy will also be made available to any client upon request. <br />This Policy may be amended at any time and amendments may affect PII obtained by a Partner <br />Agency before the date of the change. An amendment to this Policy regarding use or disclosure <br />will be effective with respect to information processed before the amendment, unless otherwise <br />stated. <br />Unless otherwise legally exempted from doing so, Partner Agencies are obligated to provide <br />reasonable accommodations for persons with disabilities throughout the data collection process. <br />This may include, but is not limited to, providing qualified sign language interpreters, readers or <br />materials in accessible formats such as Braille, audio, or large type, as needed by the individual <br />with a disability. See 24 CFR § 8.6; 28 CFR § 36.303. <br />In addition, Partner Agencies that are recipients of federal financial assistance shall provide <br />required information in languages other than English that are common in the community, if <br />speakers of these languages are found in significant numbers and come into frequent contact <br />with the program.See HUD 2021 2026 Language Access Plan. <br />A Partner Agency must adhere to this Policy describing its practices for the processing of PII A Partner Agency must adhere to this Policy describing its practices for the processing of PII <br />ATTY/AGR/2025.134/ CORE SERVICE AGENCY CONTRACT (SMC AND RWC) <br />REV: 06-04-25 VR Page 41 of 48 <br />6.L. - Page 44 of 51 <br />141