AgdaPkt 2009-12-14 - Laserfiche WebLink

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6.1 C Page 1 REP4RT To the Honorable Mayor and City Council From the Cit Mana er December 14, 2009 SUBJECT Public Information Services related to review of the Saltworks Development Proposal RECOMMENDATION Approve, by motion, Amendment No. 1 to the professional services agreement with Data Instincts for public information services related to the review of the Saltworks Development Proposal, in an amount not to exceed $36,000.00. BACKGRUUND On April 10, 2009, the City Manager executed an agreement for professional consulting services with Data Instincts in the amount of $59,500. The scope of services included support to the Redwood City staff for the purpose of providing public information about the review process for the Saltworks Development Proposal ("the project") from DMB Associates {"applicant"). On May 19, 2009, the City received an application from DMB Associates for a General Plan Amendment, Zoning Amendment, and Environmental Assessment. Subsequently, on August 10, 2009, the City Council authorized by resolu#ion the initiation of the process for evaluating the General Plan Amendment. On September 14, 2009, the City Council approved the professional services agreement with Hart Howerton, for the initial review and analysis of the development proposal. As part of the City's project team, Hart Howerton is focusing on the initial review of the development proposal, while Data Instincts has been tasked with developing communications materials and systems in coordination with City staff on an as-needed basis. These items include, but are not limited to, a variety of informational collatera! materials such as fact sheets, Web page updates, educational materials, guidelines, letters, and e-mail broadcasts. The initial contract scope was intended to cover the initial re�iew phase of the DMB application submittal. The revised scope of work described in Amendment No. 1 is intended to cover the anticipated work associated with completing the initial review of the development proposal and evaluation of the "Tier One" issues through February 2010. The initial contract in the amount of $59,500 would be amended by an additional amount of$36,�00 for a total, not-to-exceed authorization of $95,500. Data Instincts is a professional consultancy specializing in public information and pubtic involvement serving municipalities, counties, public agencies and engineering firms with public outreach efforts. More specifically, Data Instincts specializes in: • Community communications, education and awareness • Public & media relations during project evaluation and consideration • Public involvement, information and notification during environmental review/studies