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Page 1 of 3 <br />City of Redwood City 1017 Middlefield Road, Redwood City, CA. 94063 Tel: 650-780-7000 www.redwoodcity.org <br />STAFF REPORT <br />To the Honorable Mayor and City Council <br />From the City Manager <br />DATE: September 8, 2025 <br />SUBJECT <br />Agreement for Services with R&S Erection North Peninsula, Inc. for overhead door maintenance services <br />RECOMMENDATION <br />By motion, approve and authorize the City Manager to execute a one-year Agreement for Services with <br />R&S Erection North Peninsula, Inc. for overhead door maintenance services in an amount not to exceed <br />$100,000, including City Manager authority to extend the agreement for two additional two-year terms, <br />in an amount not to exceed $215,250 for the first extension term and $237,315 for the second extension <br />term, for a total contract amount not to exceed $552,565. <br />STRATEGIC PLAN GUIDING PRINCIPLE <br />Excellence in Government Operations <br />BACKGROUND <br />The Public Works Services Department (PWS) provides overhead door maintenance services for all City <br />facilities. Overhead doors, also called roll-up doors, are critical infrastructure for securing vehicles and <br />equipment at the City’s emergency response facilities, such as the municipal services center, police <br />department, and fire stations. Some of the City’s community centers and libraries also have roll-up doors <br />for receiving large deliveries and securing storage areas that house operational supplies and equipment. <br />Overhead doors are affixed to metal tracks and operate through remote-controlled motorized pulley <br />systems. These systems require routine maintenance from specialized contractors to ensure optimal <br />functionality. Staff also rely on the rapid response capabilities of contractors to diagnose and remedy <br />instances when doors become inoperable. As the need for these services is ongoing, having a qualified <br />service provider under contract ensures that staff can effectively facilitate operational needs and <br />promptly address urgent matters as they arise. <br />8.E. - Page 1 of 41 <br />58