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Page 2 of 3 City of Redwood City 1017 Middlefield Road, Redwood City, CA. 94063 Tel: 650-780-7000 www.redwoodcity.org The Redwood City Police communications system is made up of multiple pieces of hardware that is deployed in multiple areas of the City and utilizes three main radio channels dedicated to the Redwood City Police Department. The system is also linked to dozens of other police radio channels that we have access to but are not required to maintain ourselves. The police communications system is based out of the Redwood City Police Department’s Communications Dispatch Center, but antennae and repeaters are deployed throughout the city. An emergency amateur (HAM) radio system is operated out of the Police Department and the Public Works Services Department also shares some of the communications infrastructure for their radio system. Radio communications are critical for the safe and efficient operation of the Police Department. Any disruption of radio communications severely hinders operations and must be addressed immediately. TEA provides preventive maintenance service for the hardware in the field, and in the communications center to prevent disruptions when possible. When equipment fails, TEA corrects the problem, sometimes remotely, and sometimes by going out in the field. An understanding of the interconnectivity of our specific communications hardware, computer aided dispatch (CAD) software, and phone company 911 equipment is a critical skill required of any company providing support services for the system. ANALYSIS TEA is the original content creator of LawNet and is the only provider of LawNet services in San Mateo County. TEA provides police radio base/console support to multiple other San Mateo County agencies who maintain their own equipment. The company’s proprietary knowledge of communications hardware, associated CAD systems, and interconnectivity of the 911 phone network to these systems, accompanied by a history of excellent reliability, and reasonable pricing, has made competition in the local market non- existent. Per section 2.67.4 (A) of Chapter 2, Article VII in the City’s Municipal Code, Sole Source: A purchase may be made or contract awarded without a competitive bidding process when there is only one reasonable and practicable source for the required goods, materials, equipment, supplies or support service because of its uniqueness, quality, durability, availability, compatibility with existing City programs, equipment or systems or fitness for a particular use. Such a sole source purchase must be determined to meet these requirements and be recommended for approval by the City Manager and shall be approved only on the affirmative votes of at least five members of the City Council. FISCAL IMPACT The contract will compensate TEA at a flat-rate amount of $5,432.00 per month ($65,184 per fiscal year) for maintenance, repair, and LawNet services. The total amount charged over the length of the contract shall not exceed $195,552. The Fiscal Year 2025-2026 Adopted Budget includes funding for the first year of this contract. Funds will be allocated for FY 2026-2027 and FY 2027-2028 within the Police Department budget. 8.D. - Page 2 of 17 309