Agda Pkt 2025.11.24 Joint SA PFA

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Page 4 of 7 City of Redwood City 1017 Middlefield Road, Redwood City, CA. 94063 Tel: 650-780-7000 www.redwoodcity.org GILBANE AGREEMENT SUMMARY Agreement/Amendment Time Period Covered Contract Amount Original Agreement 9/16/2019 – 10/6/2021 $2,916,044 Amendment No. 1 10/7/2021 – 8/2/2023 $53,152 Amendment No. 2 8/3/2023 – 7/14/2024 $653,782 Amendment No. 3 7/15/2024 – 2/28/2025 $695,460 Amendment No. 4 3/1/2025 – 6/30/2025 $325,800 Amendment No. 5 7/1/2025 – 8/30/2025 $162,910 Amendment No. 6 9/1/2025 – 11/30/2025 $244,365 Amendment No. 7 (proposed)12/1/2025 until services are complete $285,092 TOTAL $5,336,625 ANALYSIS The Project initially began in July 2021 and was originally estimated to be completed by July 2023, and the City approved an extension to August 2023. However, Thompson Builders Corporation (TBC) has been unable to maintain the project schedule and has repeatedly extended the expected completion date. The City and TBC entered into a Project Extension Agreement in which TBC committed to substantial completion of building construction by March 15, 2025. TBC failed to complete the project by that deadline, and construction activities remain underway. Due to ongoing delays, the City needs to amend the agreements with ELS as the Construction Administrator, and with Gilbane as Project Manager, to extend their services. In the City’s Project Extension Agreement with TBC, TBC is responsible for the City’s consultant and project management expenses after February 28, 2025. Construction Administration refers to the duties performed by architects during the construction phase of a project to ensure the project is being built according to the approved plans, specifications, and contract documents. It serves to maintain the design intent, ensuring the finished product is consistent with the approved drawings and design. Key responsibilities typically include: •Observation and Site Visits: Regularly visiting the construction site to observe the progress and quality of the executed work. •Reviewing Shop Drawings and Submittals: Reviewing detailed drawings or plans submitted by the contractor to ensure they conform to the design concept. •Change Orders: Reviewing, approving, or providing recommendations when there are changes to the original plan, such as unforeseen conditions or changes requested by the owner. 7.C. - Page 4 of 15 105