Agda Pkt 2025.12.08 Joint SA PFA

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Page 2 of 4 City of Redwood City 1017 Middlefield Road, Redwood City, CA. 94063 Tel: 650-780-7000 www.redwoodcity.org projects. PWS has projects in the planning phase that will require MEP engineering and related services, and the need for these services will be ongoing to support recurring operations. Section 2.67.1(A) of the City’s Municipal Code authorizes using cooperative purchasing with other public agencies to forego a competitive bidding process when contracts have already been awarded for the desired goods or services. To do so, competitive purchasing procedures reasonably similar to those required by the City, as determined by the City Manager, must have been employed to create such contracts. The County of Santa Clara (“County”) issued a Request for Statement of Qualifications (“RFSOQ”) for as- needed MEP engineering services, which aligns with the services required by the City. Notification of the RFSOQ was given to prospective bidders through a bid management portal utilized by the County. The RFSOQ process allowed the County to consider qualifications in addition to pricing when evaluating proposals. This process is similar, if not identical, to the process the City would perform if it were to issue a solicitation for the same professional services. Following their review of proposals and selection process, the County of Santa Clara awarded a five-year agreement to YEI Engineers, Inc. (“YEI”) in 2024. ANALYSIS Staff has verified that the County agreement with YEI is still active, and YEI has expressed a willingness to honor the same pricing structure contained in the County’s contract. The purchasing procedures employed in the creation of the County’s contract were as follows: • Issuance of an RFSOQ • Notice sent to prospective proposers • Evaluation and selection by committee • Execution of a service agreement The procedures listed above are reasonably similar to those the City would utilize to procure the desired services, thereby meeting the criteria of Section 2.67.1(A). Awarding an agreement to YEI will create efficiencies for the City and allow staff to move forward with numerous projects that are expected to be completed in the coming years. The City currently has multiple projects that YEI has designed to 100% completion. The City would benefit from having their services through the bid and construction phases, given their familiarity with all of the design elements for these projects. YEI has demonstrated its ability to meet the City’s expectations, and staff is confident they will continue to provide services that meet the City’s standard for excellence in government operations. Staff recommends approval and authorization for the City Manager to execute a four-year Agreement for Services with YEI Engineers, Inc. in an amount not to exceed $600,000. 7.D. - Page 2 of 32 165