Agda Pkt 2025.12.22 Joint SA PFA

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REV: 12-03-25 LF opportunity to review and provide comments on the bids received. The City will manage the day- to-day work of the Construction Contractor, be responsible for official communications, and process payments to the Construction Contractor for the work performed. The City will serve as the Project Manager and as such will coordinate with the Design Consultant/Construction Contractor teams and manage their contracts. The City will invoice the County Department of Public Works for the design costs and construction costs, which includes costs for the City assigned construction inspector on a quarterly basis, and the County will remit a check payable to the City within 30 days of the invoice date. The invoice will include only 50% of the total local match funds, including up to 10% contingency, spent for each quarter. All payments to the City assigned construction inspector shall be split evenly 50% City and 50% County and be made using the local match funds. The City shall furnish primary construction inspection services for all phases of the construction work for the Project. The City shall be solely responsible for all phases of construction and inspection functions and liaison with the Construction Contractor. In this regard, all communications and directions of County to the Construction Contractor shall be directed through the City representative. County representatives shall have access to the work on County’s facilities at all times, and without restriction, for the purposes of inspection of such facilities. The County and City representatives shall cooperate and confer to facilitate the performance of inspection duties incident to expeditious completion and final acceptance of work performed by the Construction Contractor on County’s facilities. The City and County shall inspect work performed by the Construction Contractor and, upon agreement, that work has been satisfactorily completed by Construction Contractor, as specified under this MOU, the City and County shall accept the work within their respective jurisdiction. The project acceptance shall be completed within 60 days after the Project completion. The City shall only accept the work accomplished on County’s facilities after receiving written approval from County’s Director of Public Works or their designee via an email. A designated staff member from each party will participate in check-in and coordination meetings with the Design Consultant and Construction Contractor to ensure that the Project direction and guidance needed from each Party is communicated appropriately, as needed. The City will notify County a minimum of 72 hours prior to when County’s direction and guidance are needed. Any Contract Change Orders on the County’s portion of the construction work will be subject to the written approval by the County’s Director of Public Works or their designee. The approval shall be provided within three (3) working days of City’s request. Each Party shall use all reasonable efforts and work wholeheartedly and in good faith for the expedited completion of the objectives of this MOU and the satisfactory performance of its terms. City shall require Construction Contractor to obtain and maintain insurance coverages in accordance with federal standard specifications, modified to require such contractor's general liability insurance policy to name County and City and their directors, officers, agents, and employees as additional insureds under the terms of the policy. 5. Payment. The OBAG 3 funding program requires that the City and County provide a total of $549,146 as the local match funds to cover a portion of the costs for the Project. City and County have agreed to pay up to $274,573 each plus a 10% contingency, if needed, (50%-50% split between Parties) to cover the local match funds required for the OBAG 3 funding for this ATTY/AGR.2025.325/San Mateo County (Page 3 of 10) 8.D. - Page 7 of 14 116