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REV: 02-03-26 VR <br />EXHIBIT “A” <br />SCOPE OF SERVICES AND FEE <br />Consultant will: <br />Meet with designated City representatives to prepare and design two 3-hour offsites, to <br />be held biannually in 2026. <br />Provide recommendations to the City representatives on best practices for engagement <br />and collaboration between participants. <br />Facilitate the two offsites. <br />Compile and synthesize offsite input for review by City representatives, and plan and <br />facilitate post-offsite debriefs following each offsite. <br />Provide additional related services as needed to successfully complete each offsite, as <br />requested by the City and within the scope and not-to-exceed amount of the Agreement. <br />1. Pre-offsite Tasks <br />Consultant shall: <br />Consultant will meet with City representatives to gather input to inform offsite design, <br />conducted in a manner consistent with Brown Act requirements. <br />Review prior goals and other related Council directives, actions and background <br />materials provided by City staff prior to the planning sessions. <br />Prepare facilitation materials and any documents for the offsite, in conjunction with <br />City representatives, which may include agendas, handouts, and/or visual materials. <br />City shall: <br />Designate a primary point of contact and identify participating City representatives for <br />pre-offsite planning. <br />Provide relevant background materials, prior Council actions, and strategic or policy <br />documents necessary to inform offsite design. <br />Coordinate availability of City representatives for planning meetings and/or interviews. <br />Review and provide timely feedback on draft agendas and facilitation materials <br />prepared by the Consultant. <br />2. Offsite Design and Logistics <br />Offsite design will be established in coordination with City representatives. <br />The Consultant shall design each offsite to support structured discussion, equitable <br />participation, and compliance with Brown Act requirements for publicly noticed <br />meetings. <br />The City shall be responsible for all offsite logistics, including venue, noticing, <br />technology, and public meeting compliance, in coordination with the Consultant. <br />3. Post Offsite <br />The Consultant will prepare a written summary of the outcomes from the offsite, <br />including key discussion themes and identified next steps, and provide it to City <br />representatives within one (1) week following each offsite. <br />ATTY/AGR.2026.025/Values Management Strategies, Inc. (Facilitation Services) (Page 11 of 12)