Agda Pkt 2026.03.09 Joint SA PFA

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Page 4 of 6 City of Redwood City 1017 Middlefield Road, Redwood City, CA. 94063 Tel: 650-780-7000 www.redwoodcity.org Next Steps The proposed agreement term will expire on December 1, 2026. In the next few months, the City Council will hold a Parking Study Session. Garage operations will be included as part of the Study Session, and the City Council will be able to provide feedback and guidance on a future long-term agreement for garage parking operations and services. Following the Study Session, in August of this year, staff will issue an RFP for a new multi-year agreement for garage management, which will consider and incorporate any feedback provided by the City Council. The new agreement will also incorporate support of the new parking management system being installed this year and a higher level of maintenance support. The Engineering and Transportation Department conducted an internal review of its contract management practices. As a result of that review, the Department has implemented enhanced contract tracking and monitoring procedures, including the use of technology tools to provide advance notification of key contract milestones and expiration dates. Additional administrative support has also been assigned to assist technical staff with contract oversight, documentation, and renewal timelines. In addition, staff have been directed to initiate agreement extensions and amendments well in advance of expiration dates to allow sufficient time for internal review, coordination with the City Attorney’s Office, and City Council approval when required. These corrective measures are intended to strengthen internal controls, improve accountability, and ensure contracts do not unintentionally lapse in the future. EQUITY IMPACT All City actions are assessed for impact. Because this item is on the consent calendar, this section indicates assessment process, not findings. The anticipated impact of this policy, program, or action has been assessed in the following ways: Reviewed from similar or relevant past program or policy in Redwood City Reviewed data from a similar program or policy in another jurisdiction FISCAL IMPACT There is no anticipated impact to the General Fund associated with this contract. The Downtown Parking Fund (Fund 681) has sufficient FY 2025-26 available budget for this contract and potential contingency authorization within the following programs: parking facility operations, garage security upgrades, and Street System Maintenance. Additional funding is anticipated for FY 2026-27. If funds are not available, the City may cancel the agreement with a 30-day notice and without cause. The agreement is for a not-to-exceed amount of $946,084.39 for the nine-month term through December 1, 2026. Actual costs will be paid based upon ACE Parking’s approved reimbursable expenses necessary to maintain and staff the City’s designated facilities. 7.C. - Page 4 of 29 78