Agmt26 Alejandro Vilchez dba AV Consulting

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REV: 06-12-26 VR • Develop agenda template for DM and monthly meetings • Identify performance metrics / create progress benchmarks • Draft conflict escalation process Summer 2026 will focus on refinement and formal adoption. The performance metrics and accountability framework will be finalized and approved by Decision-Makers. This time period will also serve as a pre-fall alignment period. Updated governance structures, communication protocols, and accountability systems will be shared across agencies in preparation for Fall 2026 implementation to ensure all partner organizations enter the new school year aligned and informed. Summer 2026 includes: •Finalize performance metrics & Accountability framework •Present Conflict Escalation Draft •Share and update information for fall 2026 Fall 2026 will focus on the implementation and provide opportunity for Mid-Cycle Adjustment. Facilitated sessions will examine whether the governance structure is functioning as designed. Partners will examine if issues are being elevated appropriately? Are DMs receiving actionable information? And are performance indicators producing clarity? This allows the collaborative to shift from reactive problem-solving to adaptive governance. During this period, the Collaborative will: •Review program implementation updates •Monitor performance benchmarks •Identify emerging operational or relational challenges •Make adjustments as needed session Winter 2026-(early) 2027 will focus on evaluation and forward planning. It will culminate in a partner year-end performance summary by the Big 5 collaborative outlining recommendations and confirming next steps for continued collaboration. Partners will: Assess effectiveness of the governance framework •Gather feedback from DM and line-level staff •Evaluate if and how the escalation pathway was used •Identify areas of strength and areas needing refinement •Determine what should remain unchanged •Assess overall partnership health and continuation for 2027 III. Expected Outcomes By year-end, the Big 5 Collaborative will have: •A clear governance structure •Defined performance measures •Formal conflict escalation pathways •Structured reporting between monthly meetings and DMs •Reduced reactive conflict •Increased clarity between schools and partner agencies •A sustainable model for 2027 and beyond ATTY/AGR.2026.141/Alejandro Vilchez dba AV Consulting (Afterschool Sports Governance Policy Development) (Page 12 of 13)