Agmt26 San Mateo County Transportation Authority Community VanPool Program

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ATTY/AGR.2026.103/San Mateo County Transportation Authority (Community Vanpool Program) (Page 6 of 18) San Mateo County Transportation Authority/City of Redwood City/Manzanita Works Community Vanpool Program 6 REV: 04-13-26 VR 22538717.2 as Exhibit C and incorporated herein. Non-Profit will maintain all necessary books and records in accordance with generally accepted accounting principles. 2.5 Invoices; Payments. a) Non-Profit must prepare and submit billing statements consistent with the Reimbursement Claim Form with all required supporting documentation. Supporting documentation may include, but is not limited to, copies of vendor invoices, timesheets, backup documentation, checks, and payment advice, and must include an accounting of the SMCTA’s share of costs for the Scope of Work as contemplated by this Agreement. b) Non-Profit must detail the tasks performed, associated costs, and pro rata share of Scope of Work Costs to be borne by the SMCTA with each reimbursement request. c) The SMCTA will endeavor to disburse reimbursements for approved Scope of Work Costs within thirty (30) days after SMCTA’s approval of each claim, subject to the limits on the SMCTA’s maximum contribution as established in Section 2.1. SMCTA’s obligation to reimburse Scope of Work Costs to Non- Profit as provided in this section is conditioned upon the SMCTA’s prompt receipt of quarterly progress reports from Non-Profit pursuant to Section 1.4 above. d) Invoices may be submitted, no more frequently than once a quarter, by mail to: Accounts Payable San Mateo County Transportation Authority 166 N. Rollins Road Millbrae, CA 94030 Or by e-mail to: accountspayable@samtrans.com AND invoices@smcta.com SECTION 3: Term 3.1 Term. The term of this Agreement will commence on Execution Date and conclude upon the earliest of: (a) the SMCTA’s final reimbursement to Co-Sponsors for work performed hereunder, (b) termination by any Co-Sponsor or the SMCTA pursuant to this Section 3, or (c) two (2) years and six (6) months after the Execution Date of this Agreement. 3.2 Co-Sponsors’ Right to Terminate; Repayment upon Termination. Any Co-Sponsor may at any time terminate the Scope of Work by giving ten (10) days’ written notice to the other Parties of their election to do so. Upon such termination, Non-Profit will not be reimbursed for any further Scope of Work Costs and will reimburse the SMCTA for all monies paid by the SMCTA and costs incurred by the SMCTA in connection with the