Agmt26 San Mateo County Transportation Authority Community VanPool Program

Browse Search

ATTY/AGR.2026.103/San Mateo County Transportation Authority (Community Vanpool Program) (Page 5 of 18) San Mateo County Transportation Authority/City of Redwood City/Manzanita Works Community Vanpool Program 5 REV: 04-13-26 VR 22538717.2 this Agreement upon such notice, and until Co-Sponsors develops a credible funding plan acceptable to the SMCTA to fund and complete the Scope of Work. 2.2 Use of Funds. a) Measure W Funds shall be used only for direct eligible costs to complete the Scope of Work. Non-Profit is responsible for demonstrating to SMCTA that the expenses incurred were necessary to deliver the Scope of Work. b) The following costs are not eligible for reimbursement: i. Co-Sponsors’ costs which are unrelated to the Scope of Work; ii. Costs for entering into this Agreement; iii. Maintenance, rehabilitation, routine operations of the Project or other facilities or programs; and iv. Development of proposals, applications or agreements for Measure A, Measure W, or other funding programs. c) Co-Sponsors agree that they shall use funds provided pursuant to this Agreement to supplement existing revenue. Co-Sponsors will not use Measure W Funds to replace other local taxes or revenues already programmed and available for use for the same purpose. Non-Profit will use funds provided pursuant to this Agreement only for the Scope of Work. d) If the SMCTA determines that a Co-Sponsor has used Measure W Funds other than for the approved Scope of Work, the SMCTA will notify the defaulting Co- Sponsor of its determination. Within thirty (30) days of notification, the defaulting Co-Sponsor will either (a) repay such funds to the SMCTA, or (b) explain in writing how the funds in question were spent for the approved Scope of Work. The SMCTA will respond to the defaulting Co-Sponsor's written explanation within thirty (30) days of receipt. Unless otherwise stated in the response, the SMCTA's response will be final, and the defaulting Co-Sponsor will repay any funds used other than for the approved Scope of Work within thirty (30) days. 2.3 Reimbursement Basis. Non-Profit may seek pro rata reimbursement for Scope of Work Costs incurred on or after the Execution Date. Scope of Work Costs must be incurred and paid by Non-Profit prior to requesting pro rata reimbursement from SMCTA. Sufficient documentation must accompany all requests for pro rata reimbursement, including the submittal of all due quarterly progress reports. 2.4 Accounting and Request for Reimbursement Procedures. Non-Profit, in coordination with and to the satisfaction of the SMCTA, will establish procedures for Scope of Work accounting and requests for reimbursement. These procedures will track and reflect the accumulation of the SMCTA’s pro rata share of Scope of Work costs. Non-Profit will detail the SMCTA’s pro rata share of Scope of Work costs for all work funded under this Agreement with each “Reimbursement Claim Form,” which is attached to this Agreement