Agmt26 San Mateo County Transportation Authority Community VanPool Program

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ATTY/AGR.2026.103/San Mateo County Transportation Authority (Community Vanpool Program) (Page 4 of 18) San Mateo County Transportation Authority/City of Redwood City/Manzanita Works Community Vanpool Program 4 REV: 04-13-26 VR 22538717.2 completed improvements and/or photographs of any events related to programmatic requests. Non-Profit will submit the draft final report to the City ten (10) days before the report is due to SMCTA. 1.6 Access to Records and Record Retention. At all reasonable times, Co-Sponsors will permit the SMCTA access to all reports, designs, drawings, plans, specifications, schedules and other materials prepared, or in the process of being prepared, for the Scope of Work by a Co-Sponsor or any contractor or consultant of Co-Sponsors. Co-Sponsors will also make available to the SMCTA upon request any professional service agreements, change orders and any other agreements that are related to the Scope of Work. Co-Sponsors will provide copies of any documents described in this Section to the SMCTA upon request. Co-Sponsors will retain all records pertaining to the Scope of Work for at least three years after completion of the Project. 1.7 Audits. a) The SMCTA, or its authorized agents, may, at any reasonable time during business hours, conduct an audit of Co-Sponsors’ performance under this Agreement. Co-Sponsors will permit the SMCTA, or its authorized agents, to examine, inspect, make excerpts from, transcribe or photocopy books, documents, papers and other records of Co-Sponsor which the SMCTA reasonably determines to be relevant to this Agreement. b) Co-Sponsors will transmit to the SMCTA the Independent Auditor’s Report prepared for Co-Sponsors’ Comprehensive Annual Financial Report within thirty (30) days of receipt by Co-Sponsors and highlight the section that pertains to the Measure W Funds. SECTION 2: Funding and Payment 2.1 Funding Commitment. The SMCTA allocates to the Co-Sponsors up to $500,000 ($500,000 in aggregate) for reimbursement of expenditures related to the Scope of Work (Scope of Work Costs) as provided in this Section 2. City will contribute, or provide for the contribution of, $50,000 in matching funds. These matching funds will be utilized on a 9.1% pro rata basis for each expenditure. City will also provide the entire amount in excess of the total $550,000 needed to complete the Scope of Work. The SMCTA’s funding commitment under this Agreement in no way establishes a right for Co-Sponsors to receive additional funding from the SMCTA. All funding obligations of the SMCTA under this Agreement are subject to downward adjustment based on actual sales tax receipts for the fiscal years indicated. Co-Sponsors will assess and confirm its ability to complete the Scope of Work within budget as part of the quarterly reporting requirements established in Section 1.4, above. Co-Sponsors must further notify the SMCTA between reporting cycles if Co-Sponsors determines that the budget will not be sufficient to complete the Scope of Work. The SMCTA reserves the right to suspend its funding obligation as set forth in Section 3.4 of