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REV: 08-23-24 LF <br />activities. The contractors or subcontractors for such work shall be selected in <br />conformance with all applicable CDBG laws and regulations. <br />2. Subrecipient is responsible for obtaining all building permits as required to initiate <br />construction. <br />3. Subrecipient is responsible for all inspections and clearance reports. <br />Project Closeout and Invoicing <br />1. Subrecipient shall update the Loan amount to reflect final project cost. <br />2. Subrecipient shall prepare and submit signed invoices to City for reimbursement of eligible <br />costs. A summary of expenses shall be submitted with the invoice detailing expenses by <br />project line item, following the Budget provided in Exhibit B. Documentation of these expenses <br />shall be provided according to the table shown below. Supporting documentation for the <br />invoice shall include the issued building permit and Lead Hazard Review Worksheet. <br />Item Category Supporting Documentation <br />Personnel/Labor Costs <br />Employee timesheets showing hours <br />distributed across different funding sources <br />and activities signed by employee and <br />employee supervisor, payroll records, and <br />documentation of actual amount being <br />requested for reimbursement <br />Summary of taxes and benefits and actual <br />amount being requested for reimbursement <br />Materials/Supplies <br />Paid invoices and receipts and proof of <br />payment (e.g. Copy of check, bank statement <br />showing charge, etc.) <br />Reimbursement shall be based upon prices <br />presented in the Construction Agreement. <br />These must be verified as “reasonable” by <br />the City prior to execution of the Construction <br />Agreement. <br />Mileage and Parking Receipts and proof of payment <br />Fees and Permits <br />Paid invoices and receipts and proof of <br />payment (e.g. Copy of check, bank statement <br />showing charge, etc.) <br />Program Administration <br />Shall not exceed the 15% De Minimis Rate of <br />the Modified Total Direct Cost (MTDC) per 2 <br />CFR §200.68 <br />3. Subrecipient shall provide a Post-Construction Client Satisfaction Survey and share the <br />results with City. <br /> <br />ATTY/AGR.2024.147/Habitat for Humanity Greater San Francisco Bay Area (Habitat for Humanity - Home Rehabilitation Program) (Page 23 of 24)