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<br />6.18 <br />Page 1 <br /> <br />REPORT <br /> <br />To the Honorable Mayor and City Council <br />From the Ci Mana er <br /> <br />January 25, 2010 <br /> <br />SUBJECT <br />Professional services agreements to support development of the Water System Master <br />Plan <br /> <br />RECOMMENDATION <br />Approve, by motion, two professional service agreements identified below as part of the <br />water master planning effort, and authorize the City Manager to increase the contract <br />amounts up to 100/0 if necessary. <br />1. West Yost Associates (West Yost) in an amount not to exceed $328,618.00 for <br />consulting engineering services to provide water system modeling, capacity <br />assessment, and overall coordination of the work product <br />2. G & E Engineering Systems, Inc. (G & E) in an amount not to exceed $128,290.00 <br />for consulting engineering services to perform a seismic vulnerability study and <br />pipeline condition assessment <br /> <br />BACKGROUND <br />The city's water master plan was completed in 1986 in conjunction with the sewer and <br />storm drainage system plans and now requires updating. The city's Building, <br />Infrastructure, and Transportation Department, along with the Public Works Services <br />Department, will work with consultants to create a plan for strategic development of the <br />water system. The Water System Master Plan will forecast water demand for new <br />development and redevelopment activities anticipated by the city's new General Plan, <br />analyze and identify improvements for reliable performance during normal and <br />emergency conditions, and provide and prioritize capital improvements to the system for <br />the next 20 years. <br /> <br />The main goals of the Water System Master Plan are as follow: <br />. A complete and logical capital improvement plan (CIP) for the city's water distribution <br />system that provides an upgrade/replacement schedule to ensure the water system <br />remains reliable and cost effective. <br />. A seismic improvement plan (SIP) and a capital renewal and replacement program <br />that prioritizes projects based on criticality, funding levels, cost benefrt ratios, and the <br />city's level of service expectations. <br />. A water strategy that interfaces well with other city planning efforts to support the <br />core purpose of building a great community. <br /> <br />Staff received four proposals from general engineering consulting firms (RMC Water and <br />Environment, West Yost Associates, HDR Engineering Inc., and Kennedy/Jenks <br />Consultants) which included proposals by subconsultants for the seismic/structural <br />engineering portion of the work. In order to better manage this phase of work, staff and <br />consultants agreed to bifurcate the proposals and prepare two separate agreements. <br />After a rigorous interview process, West Yost was selected as the general engineering <br />