Agmt08 San Francisco, City and County

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" (a) Maintain financial management systems that support grant activities in accordance with federal and state requirements, including but not limited to requirements in 28 Code of Federal Regulations ("C.F.R.") Part 66.20, and the Office of Justice Programs Financial and Administrative Guide for Grants, Part II, Chapter 3. (b) Maintain an equipment tracking system that complies with federal and state requirements, including but not limited to requirements in 28 C.F.R. Parts 66.32 and 66.33, and the Office of Justice Programs Financial and Administrative Guide for Grants, Part III, Chapter 6. (c) Retain records in accordance with federal and state requirements, including but not limited to requirements in the Office of Justice Programs Financial and Administrative Guide for Grants, Part III, Chapter 12. 3.6 Procurement Reauirements. REDWOOD CITY shall follow its own procurement requirements as long as those requirements comply with all applicable federal and state statutes, regulations, requirements, policies, guides, guidelines and instructions, including but not limited to requirements in the Office of Justice Programs Financial and Administrative Guide for Grants, Part III, Chapter 10. 3.7 Certification Reauirements. REDWOOD CITY shall ensure that any subgrantees or contractors with which REDWOOD CITY enters any agreement comply with the certification requirements under 28 C.F.R. Part 67, Government-wide Debarment and Suspension (Non- Procurement); 28 C.F.R. Part 69, New Restrictions on Lobbying; and 28 C.F.R. Part 83, Government-wide Requirements for a Drug-Free Workplace (Grants). REOWOOD CITY shall independently verify that any subgrantee, contractor or other entity receiving Grant Funds is not debarred or suspended by the federal government and maintain proof of this verification in their files. 3.8 Monitorina Grant Performance. City and the UASI Management Team are both authorized to perform periodic reviews of REDWOOD CITY's grant performance, including on- site visits and verifications of grant activities. These reviews may include, but are not limited to: (a) Eligibility of expenditures; (b) Comparing actual grant activities to those approved by the Approval Authority and specified in Appendix A and/or the Budget; (c) Ensuring that any advances have been deposited in an interest bearing account and disbursed in accordance with applicable guidelines; and (d) Confirming compliance with: Grant Assurances; information provided on performance reports and payment requests; and needs and threat assessments and strategies. REOWOOD CITY is responsible for monitoring and auditing the grant activities of any of REDWOOD CITY's subrecipients, including mandatory on-site verification visits. 3.9 Disbursement Procedures. San Francisco shall disburse Grant Funds to REDWOOO CITY as follows: UASI FY08 - Redwood City Page 5 of 18 OCTOBER 23, 2008