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6.1F Page 1 REPORT To the Honorable Mayor and City Council From the Ci Mana er February 22, 2010 SUBJECT Award of Contract - Redwood City Recycled Water Project - Distribution Pump Station Capacity Increase. RECOMMENDATION Approve, by motion, the contract documents and award the contract for construction of the Redwood City Recycled Water Project - Distribution Pump Station Capacity Increase project to the lowest responsible bidder, Spiess Construction Co., Inc, of Santa Maria, for their responsive and responsible low bid of $1,329,446.17 and authorize the City Manager to increase the contract amount up to 10% if necessary. BACKGROUND In August 2003, the City Council approved a broadly defined, flexible recycled water project, filed a California Environmental Quality Act Notice of Determination, and formed a community task force to provide input. In March 2004, the City Council accepted the task force's report and directed staff to define a course of action to implement the project. Phase 1 of the Redwood City Recycled Water Project has been designed and built in smaller, discrete projects over the past several years. Delivery of recycled water was first available in Redwood Shores for the 2007 irrigation season. Phase 1 (east of Highway 101) includes creating the distribution system as well as smaller projects that adapt customer sites for recycled water use. The distribution system piping of Phase 1 is substantially completed. Smaller "customer site retrofit" projects will continue throughout the year. Major components of Phase 1 of the continuing project are as follow. Treatment imorovements consisting of filter modifications, chemical feed addition and filtered water line at the SBSA site - owned and operated by South Bayside System Authority (SBSA). Disinfection facilitv consisting of new chlorine contact chambers at the SBSA site - owned by the city and operated by SBSA Storaae and oumoina facilities located within the SBSA plant property (includes a back-up supply line for potable water) - owned and operated by the city. Distribution system consisting of new transmission pipelines throughout the water service area, in street rights-of-ways - owned or with the right to construct in, and operated bv the city. Status: 100% complete and in service. Status: 100% complete and in service. Status: Initial capacity - 100% complete and in service. Increased capacity - construction proposed by this staff report Status: Phase I Bid Packages 1, 2. 3. 4, 5, 5A 6, 7 and 9 are 100% constructed. Bid Package 8 is substantially completed and in service with final acceptance pending a non-payment claim from a material supplier to the contractor.