AgdaPkt 2010-03-08 - Laserfiche WebLink

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6.1C Page 1 REPORT To the Honorable Mayor and City Council From the Ci Mana er March 8, 2010 SUBJECT Award of Contract - 2009-2010 Sewer Main Replacement Project (Hopkins Avenue Section) ReCOMMENDATION Approve, by motion, the Contract Documents and award the contract for the 2009-2010 Sewer Main Replacement Project (Hopkins Avenue Section) to the lowest responsible bidder, Casey Construction, Inc. of Emerald Hills for their low bid of $330,000.00 and authorize the City Manager to increase the contract amount, if necessary, up to 100/0 of the amount awarded. BACKGROUND The city systematically replaces sections of aging sewer infrastructure to ensure the continued reliability of the system. Every year, the Building, Infrastructure and Transportation Department and Public Works Services staff identify pipelines that have required excessive maintenance or have experienced repeated service disruptions and target those pipelines for replacement. Recently, the city has become more proactive in assessing the condition of the system by employing closed circuit television inspection services (CClV). This technology helps to identify pipe defects such as cracks, offset joints, and root intrusion that can be remediated before a service failure. The CCTV inspection videos for Hopkins Avenue showed defects that required mitigation. This work is part of the 2009-2010 Sewer Main Replacement Program and will replace pipeline segments along Hopkins Avenue from Alameda De Las Pulgas to Fulton Street. The project when completed will replace approximately 3,350 linear feet of 6- inch vitrified clay pipe (VCP) sewer main with new a-inch polyvinyl chloride pipe (PVC). The work to replace this particular section of sewer main has been fast tracked by staff to best coordinate with roadway resurfacing projects that will receive American Reinvestment and Recovery Act (ARRA) funding. Projects funded by ARRA grants must be completed within a very restrictive time period. Because of these time constraints, staff must move forward to replace the section of sewer main in this area before the scheduled roadway resurfacing, or risk excavating a newly resurfaced roadway. The city's usual practice is to advertise a project for public bidding four weeks prior to the bid opening and seek Council's award of the contract within four weeks after bid opening. Bidding and awarding the contract for the replacement of this section of sewer main has been accelerated in order to comply with the conditions/terms of ARRA grant funding.