AgdaPkt 2010-04-12 - Laserfiche WebLink

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6.1C Page 1 REPORT April 12, 2010 SUBJECT Reject all Bids - Route 1 01/Ralston Avenue Interchange Highway Planting Project RECOMMENDATION Reject all bids and authorize staff to re-advertise this project for public bidding. BACKGROUND The Ralston Avenue/Marine Parkway/Route 101 Interchange Project reconfigured the ramps and roadways at this freeway interchange. The preliminary environmental reviews began in 1998 and project completion was achieved in 2008. The project involved as many as three municipalities at various times and Caltrans. Landscaping was originally intended as a component of the scope of work for the construction of the interchange. However, Caltrans required the retention of the performing contactors' bond for at least three years to ensure the maintenance of the landscaping. This condition was considered objectionable by the Association of General Contractors and the landscaping portion of the work was separated out of the contract for construction so as not to create an unfavorable bidding environment for the primary work of building the interchange. The six (6) bids received at the bid opening on December 16, 2009, are summarized below: En ineer's Estimate Bid Amount $799,730.00 $833,146.80 $873,002.53 $875,355.25 $1,028,970.00 $1,103,950.00 996 000.00 Bidder Clean Cut Landsca in - Clovis Watkin & Bortolussi, Inc. - San Rafael Elite Landsca in , Inc. - Clovis Clea Brothers Landsca in , Inc. - Danville Suarez & Munoz Construction, Inc. - Ha ard Valle Crest Landsca e Develo ment, Inc. - Pleasanton At the time of the call for bid, it was apparent that the American Recovery and Reinvestment Act of 2009 (ARRA) was well underway and there is little or no opportunity to obtain this grant funding to supplement this project. For this reason, the Contract Document was not assembled to address the Federal nature of the funding source. At the time of the writing of this report, a second round of ARRA funding is being debated at the federal level and staff has requested $350,000.00 of supplemental funding for this project if the grant becomes available. F or this reason, staff is recommending the rejection of all bids and rebidding this project to take advantage of the federal grants.