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6.3A Page 3 ATTACHMENT 1 RESOLUTION NO. RESOLUTION APPROVING RECORD RETENTION SCHEDULE AND AUTHORIZING THE DEPARTMENT HEAD IN POSSESSION OF RECORDS TO DESTROY CERTAIN PUBLIC RECORDS IN ACCORDANCE THEREWITH WHEREAS, pursuant to Government Code Section 34090, the head of a city department, with approval of the City Council by resolution and upon written consent of the City Attorney, may destroy any city record under such department head's charge, after the record is no longer required; and WHEREAS, the City Clerk on behalf of the Clerk's Office and City Departments, has presented to the City Attorney and to this Council for approval, a proposed schedule for retention and destruction of certain categories of public records, and has requested approval to destroy certain public records in accordance therewith; and WHEREAS, the City Attorney has reviewed the proposed record retention schedule and has consented in writing to said request. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF REDWOOD CITY AS FOLLOWS: 1. The retention and destruction schedule entitled, "Redwood City Records Management Program April 2010", a copy of which is attached hereto, marked Exhibit "A" and is incorporated herein by reference, is hereby approved, and the City Clerk or department head in possession of the records is hereby authorized to destroy the designated public records in accordance therewith. 2. The City Clerk and Department heads in possession of public records may destroy such hard copy records at any time without meeting the retention time periods set forth in Exhibit A if the Government Code Section 34090.5 requirements for making permanent copies, e.g. digital, microfilm, are met. 3. Department heads in possession of duplicate public records less then 2 years old may destroy those records if they are no longer required. City Attorney Consent AlTY/RESOIRESO.1991 032510