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6.1 F <br />Page 17 <br />1.6 Program Reporting and Invoicing <br />Progress Reports <br />The ECT shall prepare a sample Progress Report for ERMT review. The sample Progress Report <br />shall include a summary of the work performed during the previous month, a summary of hours by <br />task performed during the previous month, a budget status, a schedule status, an identification of <br />issues with suggested resolutions, and a summary of the work to be performed during the next month. <br />The ERMT shall provide consolidated recommendations, modifications, and comments on the sample <br />Progress Report. The ECT shall prepare a final sample Progress Report to be used as the template for <br />Progress Reports throughout the term of the Project. The Progress Report template may be modified <br />from time to time, as appropriate. <br />Invoicing <br />The ECT shall submit a monthly Progress Report and invoice to the City including the direct cost <br />items and subcontractors. A Progress Report shall be provided to the ERMT to monitor the scope, <br />the schedule, and issues with resolutions. <br />1.7 Program Safety Plan <br />The ECT shalt prepare the Program Safety Plan that shall establish procedures for the ECT while in <br />the field. The procedures shall include required equipment, reporting, and safety training to be <br />conducted prior to the ECT conducting field work. <br />1.8 Program Coordination <br />Program coordination shall be managed by the ECT Program Manager throughout the term of the <br />contract. Coordination shall be conducted with the City Project Manager, ERMT, City Council, City <br />Planning Commission, agencies, and the Applicant. <br />City Project Manager -The ECT's Program Manager shall communicate with the City Project <br />Manager as required to maintain City awareness of Project activities, deliverables, and issues. These <br />communications shall be maintained throughout the term of the Project. <br />ERMT -The ECT's Program Manager and Assistant Program Manager shall participate in ERMT <br />meetings. <br />City Council -The ECT's Program Manager shall attend City Council meetings as directed by the <br />City Project Manager. <br />Planning Commission -The ECT's Project Manager shall attend Planning Commission meetings as <br />directed by the City's Project Manager. <br />Agencies -The ECT's Program Manager and Assistant Program Manager shall attend meetings with <br />federal, state, and local agencies as directed by the City's Project Manager. <br />Applicant -The ECT's Program Manager and Assistant Program Manager shall participate in <br />meetings with the Applicant as directed by the City's Project Manager. <br />1.9 Task Order Development <br />The ECT shall prepare Task Orders including scope, schedule, and budget for future phases of the <br />Project program in coordination with the City's Project Manager. Each Task Order shall be reviewed <br />by the City and ERMT. The ECT shall prepare the final Task Orders based on the City and ERMT <br />recommendations for submittal to the City Council. The Phase 1 -Project Scoping task order shall be <br />prepared under this authorization. <br />Saltworks Environmental Program Task Order No. 001 Page 3 <br />