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<br />.- <br /> <br />D. Manage and organize the margarita and tequila tasting area. Profit from the <br />margarita and tequila sales shall be remitted to the Redevelopment Agency and <br />made payable to "Redwood City Redevelopment Agency". <br />E. Ensure that the DBG knows its location and schedule to sell beer and wine, and <br />has the appropriate staffing during the event day. <br /> <br />EVENT DAY <br /> <br />I. Event Coordinator <br />A. Oversee all logistical arrangements including street closures, signage, booth set- <br />up and load-out and equipment installation and removal. <br />B. Supervise hired staff including private security guards, logistical crew, stage <br />managers and clean-up crew. <br />C. Confirm the proper placement of garbage and recycling containers and <br />dumpsters throughout the festival site. <br />D. Monitor the set-up and tear-down of the salsa tasting area, beer and wine <br />booths, interactive arts area and Art of the Square. <br /> <br />POST EVENT <br /> <br />I. Clean Up and Final Report <br />A. Ensure that all streets and public facilities are cleaned to pre-event condition by <br />noon on Monday, September 27, 2010. <br />B. Ensure garbage and recycling containers are removed by noon on Monday, <br />September 27, 2010. <br />C. Ensure the hired garbage and recycling contractor prepares a report that <br />includes the amount of waste recycled at the event which is given to Rethink <br />Waste within two weeks from the event date. <br />D. Prepare and submit an event report to the Agency within three weeks from the <br />event date. Event report will include a synopsis of the pre-event, event day and <br />post event tasks, lessons learned and recommendations for future years. <br />E. Email thank you notes to key contributors, sponsors and performers within two <br />weeks from the event date with the Agency copied on each email. <br /> <br />II. Compensation Documentation <br />Labadie Productions will submit two documents by November 1, 2010: <br /> <br />1. Income statement. The income statement consists of a profit and loss statement <br />which includes the consultant's contract amount with the Agency and all income <br />received from the event, e.g., tequila and margarita sales, food booths, etc. <br /> <br />2. Detailed list of expenditures with copies of all receipts. The detailed expenditure <br />document shall contain an itemization of all goods purchased and contract <br />services such as hired event crew arid entertainers. <br /> <br />ATTY/AGR/2010.049 <br />060310 <br /> <br />13 <br />