AgdaPkt 2003-02-10 - Laserfiche WebLink

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54/ REPORT To the Redevelopment Agency From the Executive D'. February 10, 2003 Subject Resolution of the Redevelopment Agency to allow the Executive Director or designee to approve purchases of all material, equipment, supplies and personal services of less than $60,001 value of sales tax and freight. Recommendation It is recommended that the Redevelopment Agency Board of Directors (Board) raise the purchasing dollar limit requiring sealed bids and Board action to $60,001 excluding sales tax and freight for purchases of materials, equipment, supplies and personal services. Background The City Council voted to raise the purchasing dollar limits for City actions in November 2002. The City and the Redevelopment Agency have operated with the same administrative requirements since the Agency's inception, and this proposed action would bring the Agency rules into conformance with those of the City. Presently the Board must approve by resolution or motion all purchases of supplies, equipment or professional services when the amount of such acquisition exceeds $10,000. In most cases the Agency is entering into a professional service agreement rather that purchasing supplies or equipment. The Board action is typically one of approving the selection of a consultant to perform a professional service associated with a redevelopment project. The dollar limit was established in the Redevelopment Agency s- by -laws in 1982. This Board is therefore burdened with approval of purchases that represent substantially less than $10,000 in 1982 dollars. Staff is recommending these changes in an effort to operate more efficiently. Under the current provisions of the Board's by -laws, time and attention is focused on securing Board approvals for very routine business items. In addition, time is of the essence for many redevelopment project professional service agreements and getting such agreements on an Agency agenda can add two to three weeks to the approval process. In an effort to operate more like a business, staff recommends that the Executive Director be vested with more flexibility to conduct the day -to -day business operations of the Agency. These recommended changes will also benefit the Board as the number of items in each agenda packet will decrease which will allow Board members more time to focus on important policy issues. We recognize that the Board members have limited time to prepare for Board meetings and believe that asking the members to devote their time to high "value- added" policy issues is a more effective use of your time.