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5.,q 2 <br />The process involved in obtaining Board approval, including preparation of staff reports by <br />the staff, preparation of resolutions by the Agency Attorney or minute orders by the Clerk, <br />and inclusion of staff reports by the Clerk on the agenda and in Board packages, requires <br />significant staff time. Staff in the City Manager's Department undertook a survey to <br />determine purchasing limits utilized by other cities. In their survey of other Bay Area cities, <br />they found that many had increased their purchasing limits substantially. The City of <br />Burlingame has a $75,000 limit; San Mateo, $100.00; Mountain View, $36,000; Palo Alto, <br />$65.000; Sunnyvale, $50,000; and Daly City, $50,000. <br />Significant efficiency gains will be obtained by this action. We believe this change will <br />significantly shorten the time between when the Board formulates policies and when these <br />policies are implemented. The change will provide more flexibility to Redevelopment <br />Agency staff and relieve the Agency Board of Directors of the need to approve these <br />purchases. The Board approves the Agency's budget and all purchases must be within <br />budget limits, so the Board retains its authority and control. All other portions of the <br />Redevelopment Agency By -laws would remain unchanged. <br />Alternative <br />The Board may leave purchasing limits at the current levels. Staff will continue to prepare <br />staff reports and resolutions or minute orders for all purchasing items greaterthan $10,000. <br />Fiscal Impact <br />If adopted, the new purchasing limits will provide savings in paper and supply costs to due <br />to the reduction in required staff reports to the Board. Additionally, advertising costs will be <br />reduced, as there will be fewer items requiring formal noticing. The primary benefit will be <br />the savings in staff time involved in preparing staff reports and providing the Agency with <br />the ability to act more swiftly on projects. <br />Brian Ponty <br />Director of Finance and <br />Financial Planning <br />Michael Church <br />Executive Director <br />CILZ �- <br />Edward P. verett <br />City Manager <br />