AgdaPkt 2010-09-13 - Laserfiche WebLink

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6.2C Page 1 REPORT To the Honorable Mayor and City Council From the Cit Mana er September 13, 2010 SUBJECT Final Acceptance - Redwood City Recycled Water Project - Phase I - Redwood Shores Customer Site Retrofits - Bid Package 4 RECOMMENDATION Accept, by motion, the Redwood City Recycled Water Project - Phase I - Redwood Shores Customer Site Retrofits - Bid Package 4 Project, and authorize the release of bonds and retention according to the city's procedures. BACKGROUND On January 11, 2010, the City Council approved the contract documents and awarded the contract for the Redwood City Recycled Water Project - Phase I - Redwood Shores Customer Site Retrofits - Bid Package 4 Project to the lowest responsive and responsible bidder, Pacheco Brothers Gardening Inc. of Hayward, California for their low bid of $242,500.00 This customer site retrofit project is the fourth retrofit project to extend the delivery of recycled water to new commercial irrigation and city roadway landscape customers in Redwood City and the first in the Seaport Area. The work of this project converted existing irrigation systems that previously only accommodated the use of potable water, to accommodate recycled water. The Redwood City Recycled Water Project - Phase I - Redwood Shores Customer Site Retrofits - Bid Package 4 project was successfully completed August, 2010, in accordance with the plans and specifications for a total cost of $262,363.32. Three (3) change orders were issued totaling $19,863.32 which is 8% more than the contract amount originally awarded. Change orders are attributable to the inclusion of additional customer retrofit irrigation sites and unforeseeable site conditions identified after excavation activities. ALTERNATIVES Council may choose not to accept the project, or not to authorize the release of bonds and retention which would be contrary to the terms of the agreement for this work. FISCAL IMPACT Funds have been appropriated from the Water Revenue Bond proceeds. The city has issued a series of three Water Revenue Bonds to finance Phase 1 of the Recycled Water Project. Available project funds, less unattributed interest, total $2,626,276.30 as of June 30, 2010.