AgdaPkt 2003-04-07 - Laserfiche WebLink

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REPORT To the Honorable Mayor and City From the City I April 7, 2003 Subject Redwood Shores Lagoon Management Services Recommendation By Motion, authorize Task Order No. 5 to Waterworks Industries, Inc. extending Agreement through December 31, 2003 and increasing contract funding to $208,740 for environmental engineering services and implementation of the Redwood Shores Lagoon Management Plan. Background The proposed task order will extend the contract with Waterworks Industries, Inc. for maintenance services for the Redwood Shores Lagoons through the peak aquatic vegetation growth period to December 31, 2003. The proposed extension period, March 1, 2003 through December 31, 2003, will allow the city to initiate a new contract on the calendar year rather than in the midst of the peak growth season, which can start as early as mid -March or early April. Several unanticipated circumstances delayed staff efforts to complete the process to solicit proposals for a new contract prior to the end of the current contract period. First, preparation of an updated Lagoon Management Plan, incorporating new regulatory requirements from the Regional Water Quality Control Board (RWQCB) is still underway. The Lagoon Management Plan provides the basis for contractor adherence to the regulatory requirements imposed by the RWQCB under both the municipal maintenance National Pollution Discharge Elimination System ( NPDES) permit and the aquatic pesticide discharge general NPDES permit for the lagoons. Lastly, extending the current contract will also allow staff to develop a contractual scope of services and budget that reflects potential budget adjustments that may result from the Fiscal Year 03 -04 budget reduction / adjustment process for GID 1 -64 funds. If approved, Task Order No. 5 will continue under the current scope of services and fee schedule established with the contractor under Task Order No. 4. Since 1999, the budget for lagoon management services as ranged from roughly $205,000 to $235,000. Each year the budget for these services has contained a projected cost in anticipation of higher costs to implement new regulatory requirements imposed by the RWQCB. Such new requirements included preparation and implementation of new maintenance performance standards, reduced use of chemical pesticide treatments and increased use of hand labor, obtaining the new General Permit for dischargers of aquatic pesticides, and new water quality monitoring and testing provisions. A summary of the initial contract and subsequent task order(s) values for lagoon management services is provided as Attachment 1 to the Staff Report. Alternatives There is no reasonable alternative to extending the contract with Waterworks Industries