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REPORT <br />April 14, 2003 <br />To the Honorable Mayor and City Council <br />From the City Manager <br />Subject <br />2001 -2002 Tree Preservation and Sidewalk Repair Program <br />Recommendation <br />By Motion: <br />1 ) Approve Contract Change Order Number 3 adjusting quantities <br />2) Approve Contract Change Order Number 4 increasing the final contract amount <br />by $14,522.90 <br />3) Accept completed improvements for the 2001 -2002 Tree Preservation and <br />Sidewalk Repair Program <br />4) Release the contract retention to Consortium Consolidate Corporation. <br />Background <br />The project was duly advertised and four sealed bids were received and opened at the <br />Office of the City Engineer on May 15, 2002. On June 10, 2002 the City Council approved <br />the contract documents and specifications and awarded the subject contract to Consortium <br />Consolidate Corp. of Santa Clara, CA, in the amount of $537,143.00, based on estimated <br />quantities of work and unit pricing. <br />On November 1, 2002, Staff issued Change Order No. 1 which adjusted contract quantities <br />without affecting the total project amount. On November 18, 2002, Council approved <br />Change Order No. 2 increasing the contract scope by the not -to- exceed amount of <br />$160,000.00 for additional sidewalk repair work within the project area. Change Order <br />No. 3 increased contract quantities within the approved $160,000 change order amount, <br />and is pending final approval. Change Order No. 4 is needed to pay the additional <br />$14,522.90 expended over the amount approved in Change Order No. 2, and is pending <br />final approval. The breakdown of approved contract amounts and actual expenditures is: <br />Approved Contract Amount <br />Original Contract Amount $537,143.00 (estimated quantities /unit prices) <br />Approved Change Order #2 (Increase) $160.000.00 (additional work in project area) <br />Total Approved Contract Amount $697,143.00 <br />Final Contract Amount <br />Original Contract Amount $537,143.00 <br />Change Order #2 (increase) $160,000.00 <br />Change Order #4 (pending increase) $ 14,522.90 (work exceeding approved amount) <br />Final Contract Amount $711,665.90 <br />Page 1 of 3 <br />IC -) <br />GM /word /council report/sidewalk/ 01 -02 tpswr accept <br />