AgdaPkt 2003-04-14 - Laserfiche WebLink

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r-1G`z The contractor performed sidewalk repairs at all locations remaining in reporting area 20 on Poplar Avenue, Redwood Avenue, Connecticut Drive, and Virginia Avenue and sites in reporting area 22 bound by Connecticut Drive, Alameda de las Pulgas, Goodwin Avenue, and Massachusetts Avenue (see attached maps). Reporting area 22 was not fully completed during this project. Some sites still need to be completed and will be the first sites addressed in the 2002 -2003 program currently out to bid. Wheel chair ramps were constructed at all corner locations in the reporting areas. Some cost shared repairs were completed at locations where property owners paid to have sidewalk or driveway repair work performed that did not meet the project's repair criteria. During this contract, the following work was completed: • 311 sidewalk repair sites . 0 trees removed • 23 wheel chair ramps • 9 trees failed after • 268 trees root pruned previous root cutting during severe storms Staff over - expended the approved $160,000 Change Order Number 2 amount by $14,522.90, or 2.08% of the original contract amount. This extra work was done in order to complete all the repairs on the street we were working on at the end the project — establishing a clear corner finishing point, rather than stop construction in the middle of a block. Alternatives (1) Do not approve the additional change order work in the amount of $14,522.90. The work was directed by staff and completed to contract specifications. The additional work completed is within staffs 10% administrative change order practice. The work should be paid. (2) Do not to accept the project and not release the retention. Staff believes that all known requests for punch list items have been corrected. The work should be accepted. The contractor is due his retention for this project. Fiscal Impact Adequate funds are available for Change Order No. 4. Funds have already been encumbered in the Capital Improvement Program (CIP), Tree Preservation and Sidewalk Repair funding to cover the release of retention. The 2001 -2002 project is completed. The current balance of the Tree Preservation and Sidewalk Repair account is: Current fund balance $626,974.61. Estimated 2002 -2003 proposed project (currently out to bid) $600,000.00 Change order No. 4 $ 14.522.90 / Fund balance (at June 30, 2003) $ 12,451.71 Gordon Mann Peter Ingram Ed Everett Public Works Superintendent Public Works S vices Director City Manager Page 2 of 3 GM/word/council report/sidewalk/ 01 -02 tpswr accept