Agmt10 John W. Gardner Center for Youth "JGC", The Sphere Institute

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Exhibit A A. PURPOSE The JGC is collaborating with SPHERE on the development of the Youth Data Archive (YDA), an archive of matched longitudinal administrative data for conducting policy analyses for San Mateo County leaders and practitioners. Policy questions to be addressed using the YDA will be developed in collaboration with the City of Redwood City and representatives of local educational institutions, governmental agencies, and youth- serving organizations which contribute data to the YDA. To ensure that the YDA is a valuable resource for all agencies contributing data, the project may also work with the City to identify one or more additional research questions that will be included in the project scope on behalf of the City. B. NATURE OF DATA To further the achievement of the above stated purpose, the City will at its discretion provide JGC and SPHERE with data extracts from the City data systems to include data elements required to answer research questions defined by the City alone or with City participants in the YDA. These data extracts will include historical information wherever possible. Additional data elements may be provided at the discretion of the City. Because the YDA will match individual student level data, these data are expected to contain confidential information, the disclosure of which is restricted by a provision of law. Some examples of "confidential information" include, but are not limited to, "personal information" about individuals as defined in California Civil Code Section 1798.3 of the Information Practices Act and "personal information" about students as defined by the Code of Federal Regulations CFR Title 34 Volume 1 Part 99.3. C. JGC and SPHERE RESPONSIBILITIES; JGC and SPHERE agree to the following confidentiality statements: 1. JGC and SPHERE acknowledge that these data are confidential data and proprietary to the City, and agree to protect such information from unauthorized disclosures and comply with all applicable confidentiality laws including but not limited to, the Health Insurance Portability and Accountability Act (HIPAA), the California Education Code and the Family Education Rights and Privacy Act (FERPA) as set forth in this agreement. JGC and SPHERE are responsible for complying with all District, Local, State and Federal confidentiality applicable laws and regulations. 2. JGC and SPHERE shall designate Margaret O'Brien-Strain, Senior Research Associate, The SPHERE Institute (or such other successor person designated by JGC and SPHERE in their discretion), as the person responsible for the security and confidentiality of the data and will notify the City immediately in writing of any change in designee. 3. JGC and SPHERE will use appropriate safeguards to prevent the use or disclosure of the information other than as provided by this data use Agreement. 4. JGC and SPHERE shall (a) instruct all staff with access to confidential information about the requirements for handling confidential information, (b) provide all staff with access to confidential information statements of organizational policies and procedures for the protection of human subjects and data confidentiality and (c) notify staff of the sanctions against unauthorized disclosure or use of confidential and private information. JGC and SPHERE will ensure that all staff and subcontractors to whom they provide the limited data sets obtained under this Agreement, agrees to the same restrictions and conditions that apply to JGC and SPHERE in this City Attorney Approved Version #05.22.01 4