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5.)A-2 <br />Staff has applied the direction from the City Council and Tree Policy Task Force in the <br />approach to this program. Tree work for the project will be coordinated and performed by <br />the City's tree maintenance staff or annual tree maintenance contractor as resources are <br />needed. Root pruning versus tree removal decisions will be determined on a case by case <br />basis, with the first priority being to preserve trees. When possible, the City will encourage <br />property owners to preserve the tree by allowing the City to establish a sidewalk <br />maintenance easement on private property for the relocation of the sidewalk. This creates <br />adequate space between the tree and new sidewalk to perform root pruning. <br />Some tree preservation designs may cause the elimination of on- street parking in front of a <br />property by relocating the curb and gutter around the tree into the parking lane. If a site <br />does not allow the relocation of a curb into the street area, staff may bypass the site and <br />perform a temporary repair to preserve a worthy tree. If a site does not require concrete <br />construction for safety, and a property owner does not allow the requested easement to <br />move the sidewalk farther from the tree for the distance necessary to perform root cutting, <br />staff may bypass the site and perform a temporary repair to preserve a worthy tree. These <br />exceptional circumstances will be communicated to the property owner during the cost <br />estimate offer for the work. <br />Alternatives <br />• Accept a higher bid for the work. Staff believes the low bidder will complete the <br />project in a satisfactory manner. <br />• Re -bid the project. Staff does not believe re- bidding will generate a lower bid price. <br />Fiscal Impact <br />Funds have been approved for appropriation in the FY 2003 -2004 Capital Improvement <br />Program, Tree Preservation and Sidewalk Repair funding and Wheel Chair Ramp <br />Construction the amount of $1,000,000. Property owners will pay approximately $110,000 <br />towards the $270,100.00 contract costs. <br />The Tree Preservation and Sidewalk Repair program CIP budget will be expended as <br />follows: <br />Project budget $1,000,000 <br />2003 -2004 Cost Shared project (City Share) - $ 160,000 <br />2003 -2004 Tree Preservation and Sidewalk - $ 650,000 <br />Inspection and administration - $ 140.000 <br />Balance for contingencies (t $ 50,000 <br />'or on Mann <br />Public Works Superintendent <br />\y\M <br />Peter Ingram <br />Public Works Services Director <br />�Y <br />Ed Evere <br />City Manager <br />Attachments <br />None <br />Page 2 of 2 <br />