AgdaPkt 2003-06-09 - Laserfiche WebLink

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REPORT June 9, 2003 &-1C_I To the Honorable Mayor and City Council From the City Manager Subject Amend the Accounting and Information Technology Services Agreement between the City and South Bayside Systems Authority Recommendation It is recommended that the City Manager be authorized to execute amendments to the agreement with South Bayside System Authority (SBSA) for the provision of accounting and information technology services. Background In July 2002, the City Council approved a renewal of the agreement between the City and the SBSA, by which the City furnishes accounting and information technology services to SBSA. Since SBSA's inception, the Redwood City Finance Department has performed all of SBSA's accounting and financial support functions including but not limited to payroll, accounts payable, general ledger, and treasury management. In the late 1980's, Redwood City converted SBSA's financial record keeping from a private vendor to Redwood City's financial system support by Information Technology division. Approval of this recommended amendment will increase the number of Information Technology hours purchased by SBSA from 220 to 300 hours for FY 2003/04. Also, it is recommended that the City Manager be authorized to amend this agreement in the future. Alternative The City Council may elect not to amend the agreement. Doing so would reduce anticipated revenues in FY 2003/04 by $7,600. It should be noted that Redwood City owns approximately 47% of SBSA, so any adverse impact on SBSA may jeopardize Redwood City's interests in SBSA. Fiscal Impact The amendment will increase Redwood City's revenue by $7,600. David Chulick Brian Ponty Ed Everett Manager of Information Technology Director, Finance City Manager