Agmt10 CDBG County of San Mateo Department of Housing

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Exhibit B Method and Rate of Payment In consideration of the services provided by Contractor in Exhibit "A ", County will disburse funding assistance to Contractor based on the following terms: Public Services Upon receipt of invoice, following the end of any calendar quarter, County will reimburse Contractor for actual costs incurred for services rendered during the term of the contract through the end of the quarter just completed, provided Contractor provides DOH with documentation that is appropriate to the request for reimbursement and consistent with the cost allocation budget described in Exhibit A. (For example, if reimbursement is for staffing costs, then appropriate documentation would be time sheets indicating hours incurred for CDBG- supported service delivery in appropriate time periods, documentation that the staff costs are reimbursable from funds provided in this agreement, and that staff costs were a line item in the budget submitted.) Should DOH determine that the invoice documentation is too voluminous, DOH will notify Contractor that a summary of documentation plus scanned /emailed support materials may suffice for County review and approval. In all cases, Contractor should make documentation records available for DOH review upon request. In no event will County reimburse Contractor for any payments exceeding the total amount stated in Paragraph 3 of this agreement. All requests for reimbursement must be signed by an authorized representative of Contractor. Contractor shall certify in writing that the specific services for which reimbursement or payment is being requested have been satisfactorily completed, that the payments are proper and that all funds to be expended are on behalf of and exclusively for the activity or services described in Exhibit A. The County reserves the right to verify such completion prior to payment to Contractor. In the event of a questionable payment request, the County will state in writing the specific nature of its objections to Contractor's work. The County will also specify what actions or changes are necessary to make the work acceptable. Contractor shall respond to County within 15 days of receipt of such objections. The parties to this Agreement shall meet to discuss such objections at the request of either party. The County will not be obligated to make a payment of any billing until any and all objections to the adequacy of the services rendered or the amount of the billing have been resolved. DOH Rev. September. 2010 FOCC $15,000 CDBG Page 13of21