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6.1A Page 17 Contractor shall submit a detailed monthly invoice for each task (traffic signal call, street light repair, preventative maintenance, or any other work performed). Invoices will detail: 1- Labor Charge per worker assigned to the task (amount of time x hourly rate = labor charge) 2- Equipment Charge — itemized breakdown of equipment used for the task (hourly rate x unit charge = equipment charge) 3- Materials Charge — itemized breakdown of materials used for the task (quantity x unit charge = materials charge) 4- Separate line item for sales tax 5- Separate line item for any material mark up Each month, all invoices for work performed in the previous month should be submitted to City staff. Invoices that do not provide the details listed above will not be paid by the City. Parts and Materials 1- All labor, tools, equipment, parts and materials necessary to properly maintain the Traffic Signals, Street Lights, Other Lighting Equipment, and Extra Work performed in the City. 2 - Contractor will highlight all parts and materials that are not included in the proposed maintenance cost for each TASK in Chapter 6 (Proposal Cost) of the submitted Proposal. 3 - If a repair requires parts and materials not covered in the proposed maintenance cost, the Contractor will contact City staff to inform them of the cost of those parts and materials before the repair occurs. City expects Contractor to provide like parts and materials that are of the same (or higher) brand and quality of those parts and materials being replaced. City expects Contractor to pass along any discounts received before marking up the parts and materials by the agreed upon Markup % as specified in Chapter 6 (Proposal Cost) of the submitted Proposal. 4- During an Emergency Repair, Contractor will provide replacement parts and materials as soon as possible. After the Emergency Repair has been completed, Contractor.will contact City staff to discuss the purchase of parts and materials to replace those replacement parts and materials used during the Emergency Repair. City expects Contractor to provide like parts and materials that are of the same (or higher) brand and quality of those parts and materials being replaced. City expects Contractor to pass along any discounts received before marking up the parts and materials by the agreed upon Markup % as specified in Chapter 6 (Proposal Cost) of the submitted Proposal. 5- All materials, parts, and equipment furnished by the Contractor in the work shall be new, high grade, and free from defects. Quality of work shall be in S:ATTY /AGR/2011.008 ELECTRIC MAINTENANCE AGREEMENT 012811 151Page